Executive Admin & Front Desk Coordinator

Perry Ure Pty Limited; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

Montefiore is seeking an Administration Assistant to support the Executive Care Manager and Deputy Care Manager with secretarial duties and general office tasks at the Hunters Hill campus. The role is full-time and involves rostering, minutes, invoicing, and liaising with nursing and Allied Health staff to ensure smooth operations and a high standard of service.

You will handle document preparation, file updates, and staff training records while delivering friendly, professional support to

Qualifications

• Experience in administration or secretarial roles.
• Strong organisational and time-management skills.
• Excellent communication with internal and external stakeholders.

Responsibilities

• Rostering staff.
• Record and type meeting minutes and agendas.
• General office duties including mailing, photocopying, archiving, and stationery orders.
• Prepare memos, letters and other correspondence.
• Process invoices.
• Maintain client feedback box.
• Assist with consumer inquiries.
• Communicate with Allied Health staff regarding appointments.
• Issue employment packs to new employees.
• Maintain staff training records, police checks and work rights.
• Update consumer details across nursing files.
• Ensure consumer mail and newspapers are delivered.
• Liaise with housekeeping to prepare suites for new admissions.

Skills

Secretarial duties

Rostering

Meeting minutes

Office administration

Customer service

Record keeping

Tools

Time and attendance software

Job description

Montefiore is seeking an Administration Assistant to support the Executive Care Manager and Deputy Care Manager with secretarial duties and general office tasks at the Hunters Hill campus. The role is full-time and involves rostering, minutes, invoicing, and liaising with nursing and Allied Health staff to ensure smooth operations and a high standard of service.

You will handle document preparation, file updates, and staff training records while delivering friendly, professional support to