Ses Band 2, First Assistant Secretary - Affirmative Measures, Disabilityemployment

Department Of Employment And Workplace Relations; Sydney; On-site; AUD 80,000 - 100,000; Part time

Benefits offered by this job

Remote meetings

Competitive salary + super

Career progression

Stable global brand

Job summary

Montefiore is seeking an experienced Administration Assistant to join our warm team at the Woollahra campus. The role combines executive support to the Care Managers with concierge and reception duties for consumers and visitors.

Based in Woollahra, you will coordinate rosters, manage correspondence, assist with inquiries, and maintain records while delivering high-level customer service in a supportive aged-care environment.

Qualifications

• Excellent verbal and written communication skills.
• Available to work weekend and afternoon shifts.
• Ability to work well independently and in a team setting.
• Strong attention to detail and the ability to work well under pressure.
• Effective time management and organisational skills.
• High level of computer literacy and ability to multi-task.
• Professional and courteous manner and good understanding of privacy principles.

Responsibilities

• Rostering
• Recording and typing of meeting minutes and agendas
• General office functions including mailing, photocopying, archiving, faxing and stationery orders
• Preparing memos, letters and other correspondence
• Process incoming accounts (including invoices)
• Maintain client feedback box
• Assist with general inquiries from Consumers
• Communicate with Allied Health staff regarding appointments with Consumers
• Issue employment packs to new employees
• Maintain record of staff mandatory training, police checks and work rights
• Ensure changes to Consumer details are updated across all nursing files
• Ensure delivery of Consumer’s mail and newspapers
• Liaise with housekeeping to ensure Consumer suites are ready for new admissions

Skills

Communication

Weekend shifts

Teamwork

Attention to detail

Time management

Computer literacy

Privacy

Job description

• Permanent part time (including weekends and afternoons) opportunity


• Woollahra location - close to public transport

Montefiore has a fantastic opportunity for an experienced Administration Assistant to join our warm and friendly team at our Woollahra campus.

Role

The role will comprise two key components, namely, providing administrative assistance to the Executive Care Manager and Deputy Care Manager as well as professional and courteous Concierge and Reception services to our consumers and visitors of Montefiore.

Key Duties

• Rostering


• Recording and typing of meeting minutes and agendas


• General office functions including mailing, photocopying, archiving, faxing and stationery orders


• Preparing memos, letters and other correspondence


• Process incoming accounts (including invoices)


• Maintain client feedback box


• Assist with general inquiries from Consumers


• Communicate with Allied Health staff regarding appointments with Consumers


• Issue employment packs to new employees


• Maintain record of staff mandatory training, police checks and work rights


• Ensure changes to Consumer details are updated across all nursing files


• Ensure delivery of Consumer’s mail and newspapers


• Liaise with housekeeping to ensure Consumer suites are ready for new admissions

Requirements and Skills

Along with the essential criteria below, to succeed in this role, you will be friendly, helpful and be able to demonstrate a high level of customer service to both our internal and external stakeholders. In addition, you will be passionate about the aged care sector and have a genuine desire to work within this industry.

• Excellent verbal and written communication skills


• Available to work weekend and afternoon shifts


• Ability to work well independently and in a team setting


• Strong attention to detail and the ability to work well under pressure


• Effective time management and organisational skills


• High level of computer literacy and ability to multi-task


• Professional and courteous manner and good understanding of privacy principles

About us

Montefiore is an award-winning, Sydney-based aged care provider, with a proud 135-year history as a non-profit organisation founded on Jewish values. We support older members of the community to live with choice, dignity and wellbeing through trusted residential care, flexible home care and luxury retirement living.

What we offer

We offer a competitive remuneration package that includes NFP salary packaging, generous leave entitlements and a highly supportive workplace culture with a genuine passion for continuous improvement and excellence.

Benefits

• Fully remote role - monthly leadership meetings in Sydney CBD


• Salary range $80,000-$100,000 + Superannuation (depending on experience)


• Progression into Sales or Senior Position


• Stability in a long-established global brand proud of their sustainability and team culture.

About The Company

Operating globally for over a century, this company conceptualises, engineers, designs, manufactures and installs their products across Australia’s major cities and the world. Providing energy efficient solutions, the Sydney team works to create sustainable buildings that work with the client and their needs. Consisting of 8 professionals, the Sydney branch value’s professional and individual growth, pushing each other to be their best.