Administrative Assistant

NGARE EMPLOYMENT SOLUTIONS PTY LTD; Sydney; On-site; AUD 39,000 - 47,000; Part time

Benefits offered by this job

NFP salary packaging

Generous leave entitlements

Supportive workplace culture

Job summary

Montefiore is seeking an experienced Administration Assistant to join the Woollahra campus. The role combines executive administrative support and friendly Concierge/Reception services for consumers and visitors.

Key duties include rostering, minutes, general office tasks, correspondence, accounts processing, and coordinating with Allied Health staff. Weekend/afternoon shifts available in a warm, community-focused aged care setting.

Qualifications

• Excellent verbal and written communication skills.
• Available to work weekend and afternoon shifts.
• Ability to work well independently and in a team setting.
• Strong attention to detail and the ability to work well under pressure.
• Effective time management and organisational skills.
• High level of computer literacy and ability to multi-task.
• Professional and courteous manner with good privacy principles.

Responsibilities

• Rostering
• Recording and typing of meeting minutes and agendas
• General office functions including mailing, photocopying, archiving, faxing and stationery orders
• Preparing memos, letters and other correspondence
• Process incoming accounts (including invoices)
• Maintain client feedback box
• Assist with general inquiries from Consumers
• Communicate with Allied Health staff regarding appointments with Consumers
• Issue employment packs to new employees
• Maintain record of staff mandatory training, police checks and work rights
• Ensure changes to Consumer details are updated across all nursing files
• Ensure delivery of Consumer’s mail and newspapers
• Liaise with housekeeping to ensure Consumer suites are ready for new admissions

Skills

Verbal & written comms

Weekend/afternoon availability

Independent & team work

Attention to detail under pressure

Time management & organisation

Computer literacy & multitasking

Professional & privacy aware

Job description

• Permanent part time (including weekends and afternoons) opportunity
• Woollahra location - close to public transport

Montefiore has a fantastic opportunity for an experienced Administration Assistant to join our warm and friendly team at our Woollahra campus.

The Role:

The role will comprise two key components, namely, providing administrative assistance to the Executive Care Manager and Deputy Care Manager as well as professional and courteous Concierge and Reception services to our consumers and visitors of Montefiore.

Key duties will include, but are not limited to:

• Rostering
• Recording and typing of meeting minutes and agendas
• General office functions including mailing, photocopying, archiving, faxing and stationery orders
• Preparing memos, letters and other correspondence
• Process incoming accounts (including invoices)
• Maintain client feedback box
• Assist with general inquiries from Consumers
• Communicate with Allied Health staff regarding appointments with Consumers
• Issue employment packs to new employees
• Maintain record of staff mandatory training, police checks and work rights
• Ensure changes to Consumer details are updated across all nursing files
• Ensure delivery of Consumer’s mail and newspapers
• Liaise with housekeeping to ensure Consumer suites are ready for new admissions

Along with the essential criteria below, to succeed in this role, you will be friendly, helpful and be able to demonstrate a high level of customer service to both our internal and external stakeholders. In addition, you will be passionate about the aged care sector and have a genuine desire to work within this industry.

• Excellent verbal and written communication skills
• Available to work weekend and afternoon shifts
• Ability to work well independently and in a team setting
• Strong attention to detail and the ability to work well under pressure
• Effective time management and organisational skills
• High level of computer literacy and ability to multi-task
• Professional and courteous manner and good understanding of privacy principles

About us:

Montefiore is an award-winning, Sydney-based aged care provider, with a proud 135-year history as a non-profit organisation founded on Jewish values. We support older members of the community to live with choice, dignity and wellbeing through trusted residential care, flexible home care and luxury retirement living.

What we offer:

We offer a competitive remuneration package that includes NFP salary packaging, generous leave entitlements and a highly supportive workplace culture with a genuine passion for continuous improvement and excellence.

29 September 2026Woollahra New South Wales, Australia