Administration Assistant

Consulting Services; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

Montefiore in Sydney's Hunters Hill campus seeks an Administration Assistant to support the Executive Care Manager and Deputy Care Manager with secretarial and admin duties in a full-time role. You’ll ensure smooth day-to-day operations and deliver the exceptional service we’re known for.

Ideal candidates have 3–5 years of admin experience in corporate or healthcare settings, strong MS Office skills, and excellent organizational and communication abilities, with a keen eye for privacy and

Qualifications

• 3-5 years’ experience as an Administrative Assistant within a corporate or healthcare environment.
• Proficiency in Microsoft Office; strong organisational and communication skills.
• Ability to work independently and in a team; high attention to detail and accuracy.

Responsibilities

• Assist and support the Executive Care Manager and Deputy Care Manager through secretarial, administration and clerical duties.
• Rostering and general office functions including mailing, photocopying, archiving, faxing and stationery orders.
• Prepare memos, letters and other correspondence; process incoming accounts (including invoices).
• Maintain client feedback box and assist with general inquiries from Consumers.
• Maintain records of staff mandatory training, police checks and work rights; ensure Consumer details are updated across nursing files.
• Coordinate with housekeeping to ensure Consumer suites are ready for new admissions.
• Reception relief and support for internal staff events; daily staff movements and coordination of meetings.

Skills

Organisational skills

Communication skills

Independent worker

Team collaboration

Attention to detail

Tools

Microsoft Office

Job description

Administration Assistant – Sydney

Salary range: AUD $55,000 - $75,000 per year plus superannuation. Location: Sydney, Australia.

Job Description

Montefiore has a fantastic opportunity for an Administration Assistant to join their close-knit team in Hunters Hill campus. In this rewarding and full-time position, you’ll play an integral role in ensuring smooth day-to-day operations and delivering the exceptional service we’re known for.

The Role

• Your primary role will be to assist and support the Executive Care Manager and Deputy Care Manager through secretarial, administration and clerical duties.
• Rostering and general office functions including mailing, photocopying, archiving, faxing and stationery orders.
• Prepare memos, letters and other correspondence; process incoming accounts (including invoices).
• Maintain client feedback box and assist with general inquiries from Consumers.
• Maintain records of staff mandatory training, police checks and work rights; ensure Consumer details are updated across nursing files.
• Coordinate with housekeeping to ensure Consumer suites are ready for new admissions.

Essential and Desirable Qualifications

• 3-5 years’ experience as an Administrative Assistant within a corporate or healthcare environment.
• Proficiency in Microsoft Office; strong organisational and communication skills.
• Ability to work independently and in a team; high attention to detail and accuracy.

Experience and Skills

• Excellent verbal and written communication; ability to work under pressure and manage multiple priorities.
• Strong time management and organisational skills; high level of computer literacy.
• Professional and courteous manner with good understanding of privacy principles.

About the Organization

Montefiore is an award-winning, Sydney-based aged care provider with a 135-year history. We support older members of the community to live with choice, dignity and wellbeing through trusted residential care, flexible home care and luxury retirement living.

All offers of employment are subject to successful completion of the organisation’s pre-employment checks including, but not limited to, a Criminal Police Check.

Responsibilities

The duties initially assigned include, but are not limited to:

• Reception relief and support for internal staff events
• Daily staff movements and coordination of meetings
• Preparation of documents and assisting with monthly reconciliations

Work pattern: Full-time; Location: Hunters Hill, Sydney.