Administrative And Accounts Assistant

Classy Kitchens; Sydney; Remote; AUD 80,000 - 100,000; Full time

Benefits offered by this job

Remote role

Salary $80,000-$100,000 + Superann

Career progression

Stable employer

Job summary

Montefiore is seeking an Administration Assistant to join the Hunters Hill campus on a full-time basis. The role focuses on supporting the Executive Care Manager and Deputy Care Manager with secretarial and clerical duties to ensure smooth day-to-day operations.

Key tasks include rostering, meeting minutes, invoicing, correspondence, and maintaining staff training records. The position offers a fully remote setup with monthly Sydney CBD leadership meetings and a salary range of $80,000–$100,000

Qualifications

• Excellent verbal and written communication skills.
• Ability to work well independently and in a team.
• Strong attention to detail and ability to multitask.

Responsibilities

• Assist the Executive Care Manager and Deputy Care Manager with secretarial duties.
• Manage rostering and attendance records.
• Prepare memos, letters and other correspondence.
• Process incoming invoices and manage office finances.
• Maintain staff training and compliance records.

Skills

Customer service

Meet deadlines

Written communication

Time management

Teamwork

Tools

Time and attendance software

Microsoft Office

Job description

Montefiore has a fantastic opportunity for an Administration Assistant to join their close-knit team in Hunters Hill campus.

In this rewarding and full-time position, you’ll play an integral role in ensuring smooth day-to-day operations and delivering the exceptional service we’re known for.

The Role:

Your primary role will be to assist and support the Executive Care Manager and Deputy Care Manager through secretarial, administration and clerical duties.

Key duties will include, but are not limited to:

• Rostering
• Recording and typing of meeting minutes and agendas
• General office functions including mailing, photocopying, archiving, faxing and stationery orders
• Preparing memos, letters and other correspondence
• Process incoming accounts (including invoices)
• Maintain client feedback box
• Assist with general inquiries from Consumers
• Communicate with Allied Health staff regarding appointments with Consumers
• Issue employment packs to new employees
• Maintain record of staff mandatory training, police checks and work rights
• Ensure changes to Consumer details are updated across all nursing files
• Ensure delivery of Consumer’s mail and newspapers
• Liaise with housekeeping to ensure Consumer suites are ready for new admissions

Along with the essential criteria below, to succeed in this role, you will be friendly, helpful and be able to demonstrate a high level of customer service to both our internal and external stakeholders. You will have strong organisational skills and will be comfortable with using time and attendance software to assist with rostering staff.

• Excellent verbal and written communication skills
• Ability to work well independently and in a team setting
• Strong attention to detail and the ability to work well under pressure
• Effective time management and organisational skills
• High level of computer literacy and ability to multi-task
• Professional and courteous manner and good understanding of privacy principles

About Us:

Montefiore is an award-winning, Sydney-based aged care provider, with a proud 135-year history as a non-profit organisation founded on Jewish values. We support older members of the community to live with choice, dignity and wellbeing through trusted residential care, flexible home care and luxury retirement living.

Alloffersof employmentaredependent uponsuccessful completionof theorganisation’spre-employment checkprocess.Thisincludes(but is not limited to)the requirement tobe willing toobtainaCriminal Police Check.

• Fully remote role - monthly leadership meetings in Sydney CBD
• Salary range $80,000-$100,000 + Superannuation (depending on experience)
• Progression into Sales or Senior Position
• Stability in a long-established global brand proud of their sustainability and team culture.