Receptionist & Office Assistant

White-Fox-Boutique; Sydney; On-site; AUD 45,000 - 60,000; Full time

Benefits offered by this job

Onsite parking

Onsite gym

Coffee bar

Monthly clothing allowance

Employee events

Employee Assistance Program

Job summary

White Fox HQ is seeking a Receptionist to be the first point of contact for visitors and support the smooth running of our Rosebery office. You will manage the front desk, meeting rooms, and office spaces to ensure a welcoming, well-organised environment.

In this role you’ll love structure, collaborate across teams, and take pride in keeping the space running seamlessly behind the scenes. It is a full-time, on-site position supporting daily office operations.

Qualifications

• Experience at a reception or front desk is beneficial.
• Strong communication and welcoming interactions with visitors.
• Ability to multitask and keep spaces well organised.

Responsibilities

• Greet and sign in visitors and manage front desk operations.
• Maintain meeting room bookings, setup and presentation needs.
• Coordinate mail deliveries and office supplies.

Skills

Front desk

Customer service

Communication

Multitasking

Organised

Proactive

Job description

We’re looking for an additional receptionist to join our White Fox HQ.

This role sits at the centre of the office. You’ll be the first point of contact for visitors, support the smooth running of the space day-to-day, and help create an environment that feels welcoming, considered, and well looked after.

If you’re someone who is naturally on top of things, loves structure, enjoys a collaborative creative space and takes pride in keeping things running seamlessly behind the scenes, this could be your role.

The Role

As our Receptionist, you’ll be responsible for the day-to-day operations of the front desk and shared office spaces.

Your day-to-day will include:

• Greeting and signing in all visitors
• Managing front door access and security gates for visitors
• Managing and maintaining meeting rooms, including bookings, setup and presentation
• Coordinating incoming and outgoing mail and deliveries
• Ordering and managing office supplies
• Assisting with staff birthdays, celebrations and office moments
• Sourcing and liaising with new vendors and suppliers as needed
• Coordinating external partners including cleaners and landscaping
• Assisting with general office maintenance and ensuring the space is always presentable

• Love White Fox
• Professional and welcoming
• Love keeping things organised
• Take initiative
• Strong attention to detail
• Natural multi-tasker
• Have strong communication skills and enjoy working with people across different teams
• Are reliable, proactive and take pride in your work

• Rosebery location
• Onsite parking
• Stunning offices, including an onsite gym & kitchen stocked with lots of goodies
• On-site pilates and yoga classes
• Access to the in-house coffee bar
• Monthly clothing allowance + ongoing clothing discounts
• Fun events throughout the year
• Employee Assistance Program