Receptionist & Office Assistant

White Fox Boutique; Sydney; On-site; AUD 50,000 - 60,000; Full time

Benefits offered by this job

Onsite parking

Onsite gym

Kitchen stocked with goodies

In-house coffee bar

Monthly clothing allowance

Clothing discounts

Monthly events

Employee Assistance Program

Onsite Pilates & yoga classes

Job summary

White Fox Boutique seeks a friendly Receptionist to join our HQ in Rosebery, Sydney. You’ll be the first point of contact for visitors and help keep the front desk and shared spaces running smoothly, ensuring a welcoming, well‑looked‑after environment.

Daily tasks include greeting guests, controlling access, managing meeting rooms, handling mail, ordering supplies and coordinating vendors to maintain a polished office. This role rewards initiative and strong team collaboration.

Responsibilities

• Greeting and signing in all visitors
• Managing front door access and security gates for visitors
• Managing and maintaining meeting rooms, including bookings, setup and presentation
• Coordinating incoming and outgoing mail and deliveries
• Ordering and managing office supplies
• Assisting with staff birthdays, celebrations and office moments

Skills

Front desk operations

Customer service

Organisation

Communication skills

Multi-tasking

Job description

We’re looking for an additional receptionist to join our White Fox HQ.

This role sits at the centre of the office. You’ll be the first point of contact for visitors, support the smooth running of the space day-to-day, and help create an environment that feels welcoming, considered, and well looked after.

If you’re someone who is naturally on top of things, loves structure, enjoys a collaborative creative space and takes pride in keeping things running seamlessly behind the scenes, this could be your role.

The Role

As our Receptionist, you’ll be responsible for the day-to-day operations of the front desk and shared office spaces.

Your day-to-day will include:

• Greeting and signing in all visitors
• Managing front door access and security gates for visitors
• Managing and maintaining meeting rooms, including bookings, setup and presentation
• Coordinating incoming and outgoing mail and deliveries
• Ordering and managing office supplies
• Assisting with staff birthdays, celebrations and office momentsAssisting with staff birthdays, celebrations and office moments>

Sourcing and liaising with new vendors and suppliers as needed

Coordinating external partners including cleaners and landscaping

Assisting with general office maintenance and ensuring the space is always presentable

Love White Fox

Professional and welcoming

Love keeping things organised

Take initiative

Strong attention to detail

Natural multi-tasker

Have strong communication skills and enjoy working with people across different teams

Are reliable, proactive and take pride in your work

Rosebery location

Onsite parking

Stunning offices, including an onsite gym & kitchen stocked with lots of goodies

On-site pilates and yoga classes

Access to the in-house coffee bar

Monthly clothing allowance + ongoing clothing discounts

Fun events throughout the year

Employee Assistance Program