Receptionist & Office Assistant

White Fox Boutique Pty; Sydney; On-site; AUD 55,000 - 65,000; Full time

Benefits offered by this job

Onsite gym

On-site pilates and yoga

In-house coffee bar

Monthly clothing allowance

Employee Assistance Program

Job summary

White Fox Boutique Pty is seeking a friendly Receptionist to join our team at the Rosebery headquarters. You will be the first point of contact for visitors, manage the front desk, and help create a welcoming, well-organised office environment.

You will handle day-to-day front desk operations, coordinate rooms and meetings, manage mail and deliveries, and support staff with events and supplies in a busy creative space.

Qualifications

• Strong communication skills and ability to engage visitors.
• Excellent organisational abilities and attention to detail.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Greet and sign in all visitors.
• Manage front door access and security for visitors.
• Maintain meeting rooms, including bookings, setup and presentation.
• Coordinate incoming and outgoing mail and deliveries.
• Order and manage office supplies.
• Assist with staff birthdays, celebrations and office moments.
• Source and liaise with new vendors and suppliers as needed.
• Coordinate external partners including cleaners and landscaping.
• Ensure the space is clean and presentable.

Skills

Communication

Organisation

Initiative

Attention to detail

Multitasking

Reliability

Professionalism

Welcoming demeanor

Job description

We’re looking for an additional receptionist to join our White Fox HQ.

This role sits at the centre of the office. You’ll be the first point of contact for visitors, support the smooth running of the space day-to-day, and help create an environment that feels welcoming, considered, and well looked after.

If you’re someone who is naturally on top of things, loves structure, enjoys a collaborative creative space and takes pride in keeping things running seamlessly behind the scenes, this could be your role.

The Role

As our Receptionist, you’ll be responsible for the day-to-day operations of the front desk and shared office spaces.

Your day-to-day will include:

• Greeting and signing in all visitors
• Managing front door access and security gates for visitors
• Managing and maintaining meeting rooms, including bookings, setup and presentation
• Coordinating incoming and outgoing mail and deliveries
• Ordering and managing office supplies
• Assisting with staff birthdays, celebrations and office moments
• Sourcing and liaising with new vendors and suppliers as needed
• Coordinating external partners including cleaners and landscaping
• Assisting with general office maintenance and ensuring the space is always presentable

• Love White Fox
• Professional and welcoming
• Love keeping things organised
• Take initiative
• Strong attention to detail
• Natural multi-tasker
• Have strong communication skills and enjoy working with people across different teams
• Are reliable, proactive and take pride in your work

• Rosebery location
• Onsite parking
• Stunning offices, including an onsite gym & kitchen stocked with lots of goodies
• On-site pilates and yoga classes
• Access to the in-house coffee bar
• Monthly clothing allowance + ongoing clothing discounts
• Fun events throughout the year
• Employee Assistance Program