Receptionist

Ogg & Co Law; Roma; On-site; AUD 40,000 - 55,000; Full time

Job summary

Ogg & Co Law is seeking a full-time receptionist/administration officer. Our firm is a busy practice focusing on commercial law, conveyancing, wills and estates, and family succession planning.

The role covers a range of admin tasks including letters, emails and calls, file opening/closing, and safeguarding client documents. Ideal candidates show strong communication, discretion, teamwork and reliability, and must be eligible to work in Australia.

Qualifications

• Strong communication and time management skills.
• Ability to exercise discretion and maintain confidentiality.
• Willingness to take responsibility and work under pressure.
• Team player with ability to work with clients and colleagues.
• Eligibility: Australian Citizen or permanent resident.
• Experience in law firm not essential; administration experience favored.

Responsibilities

• Carry out administrative tasks including sending letters and emails and making telephone calls.
• Drafting letters and basic correspondence.
• Opening and closing files.
• Managing incoming and outgoing correspondence.
• Maintaining and managing client safe custody documentation (including wills and enduring power of attorney documentation).

Skills

Communication

Time management

Discretion

Confidentiality

Problem solving

Teamwork

Job description

Ogg & Co Law are seeking applications for a full time receptionist/administration officer. Our firm is a busy law firm focused on commercial law, conveyancing wills and estates and family succession planning.

The primary responsibilities in this role will be:-

• Carry out a variety of administrative tasks including sending letters and emails and making telephone calls;
• Drafting letters and basic correspondence;
• Opening and closing files;
• Managing incoming and outgoing correspondence; and
• Maintaining and managing client safe custody documentation (including wills and enduring power of attorney documentation)

We are seeking a candidate with strong communication & time management skills, strong problem solving skills, an ability to exercise discretion, and a respect for confidentiality. A willingness to take responsibility and ownership for your work, an ability to work under pressure, and an ability to work as part of a team is also crucial.

We require someone who has the ability to communicate effectively and sensitively with clients to provide a sense of reassurance and confidence. You must promote and maintain positive working relationships with colleagues, clients, and external parties. You should have the ability to take ownership of tasks and to see them through to finalisation, irrespective of the result.

You must be available to work Monday-Friday, 8:30am-5:00pm and be either an Australian Citizen or permanent resident.

Experience in a law firm is not essential but experience in office administration generally would be looked upon favourably.