Administration Assistant

O'Connor Law; Cairns Regional; On-site; AUD 45,000 - 55,000; Full time

Job summary

O'Connor Law, a commercial law firm in Cairns, seeks a motivated administrator to join its team on a full-time basis. The role offers varied duties across reception, file management, and client services, with flexibility for part-time arrangements.

The successful candidate will bring strong communication, organisation, and computer skills, plus a professional, confidential approach. Law students are welcome to apply and gain practical experience in a professional setting.

Qualifications

• Excellent communication and interpersonal skills.
• Professional and friendly manner.
• High attention to detail and accuracy.
• Good organisational skills and the ability to prioritise and manage competing tasks.
• Strong computer literacy, including Microsoft Office and Outlook.
• Ability to work both independently and as part of a team.
• Willingness to learn and take on new tasks.
• Discretion and confidentiality.

Responsibilities

• Reception duties, including answering and directing telephone calls, greeting clients and visitors.
• Monitoring and distributing incoming emails.
• Data entry and general administrative tasks.
• Opening/closing files and attending to associated administrative requirements.
• Assisting with file management and supporting solicitors and other staff as required.
• Filing and maintaining accurate records.
• Preparing and processing outgoing/incoming mail and deliveries.
• Banking and other occasional errands.
• Maintaining a professional and organised office environment.
• Providing general administrative support across the firm.

Skills

Communication skills

Attention to detail

Organisation

MS Office

Teamwork

Discretion

Education

Law student (optional)

Tools

Microsoft Office

Outlook

Job description

We are seeking a motivated and reliable person to join our administration team in a full-time or part-time capacity. This is a varied administrative role within a friendly commercial law firm and would suit someone who enjoys working as part of a team, is organised and has a high level of attention to detail.

The position would particularly suit a law student looking to gain practical, hands-on experience in a professional legal environment while completing their studies. However, you do not need to be studying law to apply.

Key responsibilities and duties:

• Reception duties, including answering and directing telephone calls, greeting clients and visitors
• Monitoring and distributing incoming emails
• Data entry and general administrative tasks
• Opening/closing files and attending to associated administrative requirements
• Assisting with file management and supporting solicitors and other staff as required
• Filing and maintaining accurate records
• Preparing and processing outgoing/incoming mail and deliveries
• Banking and other occasional errands
• Maintaining a professional and organised office environment
• Providing general administrative support across the firm

Skills and experience:

• Excellent communication and interpersonal skills
• Professional and friendly manner
• High attention to detail and accuracy
• Good organisational skills and the ability to prioritise and manage competing tasks
• Strong computer literacy, including Microsoft Office and Outlook
• Ability to work both independently and as part of a team
• A willingness to learn and take on new tasks
• Discretion and an understanding of the importance of confidentiality

About us:

Established in 2008, O'Connor Law is a prominent commercial law firm in Cairns. We take the time to understand our clients and tailor our advice to suit. O’Connor Law is recognised for its delivery of high-quality work and client services.

We value a professional, supportive and collaborative working environment and are looking for someone who will become a valued member of our administration team.