Reception & Admin Assistant — Real Estate, AI-Driven

Ray White; Palmwoods; On-site; AUD 50,000 - 70,000; Full time

Benefits offered by this job

Training and development

Modern admin using AI tools

Friendly team environment

Palmwoods office location

Competitive remuneration based on経験

Job summary

Ray White Palmwoods is a locally owned real estate agency seeking a friendly and proactive Receptionist / Administration Assistant. You will be the first point of contact, supporting sales and property management teams with daily admin, listings, marketing materials and AI-assisted workflows.

We value a positive attitude, reliability and a willingness to learn. The role offers a modern office in Palmwoods with training, development opportunities and a collaborative team environment.

Qualifications

• Experience in front-desk or reception role preferred.
• Excellent communication, both written and spoken.
• Strong organisational skills with attention to detail.
• Comfortable learning new software and AI-driven processes.

Responsibilities

• Greet clients and visitors in a friendly, professional manner.
• Answer phone calls, respond to general inquiries and direct calls appropriately.
• Manage the office email inbox and general correspondence.
• Provide day-to-day administrative support to sales and property management teams.
• Assist with property listings, marketing materials and documentation.
• Prepare marketing materials and social media content as needed.
• Maintain accurate records, databases and office documentation.
• Review and check AI-generated admin tasks before processing.
• Coordinate appointments and meetings; support office activities.
• Assist with contracts and forms under supervision.
• Keep the office organised, presentable and welcoming.

Skills

Customer service

Organisational skills

Written & verbal communication

Google Workspace

Adaptability to AI tools

Tools

Google Workspace

AI automation tools

Job description

Ray White Palmwoods is a locally owned real estate agency seeking a friendly and proactive Receptionist / Administration Assistant. You will be the first point of contact, supporting sales and property management teams with daily admin, listings, marketing materials and AI-assisted workflows.

We value a positive attitude, reliability and a willingness to learn. The role offers a modern office in Palmwoods with training, development opportunities and a collaborative team environment.