Real Estate Listings & Admin Specialist

Ray White; Gold Coast City; On-site; AUD 55,000 - 75,000; Full time

Job summary

Ray White on the Gold Coast is seeking a Listing Administrator to join our Agent Services Team. You’ll work with senior sales agents and the administration group to keep listings compliant and clients informed.

You will prepare forms, manage CRM updates, coordinate with buyers and solicitors, and support auction bookings while maintaining high attention to detail and professionalism. The role offers stable hours, a collaborative culture, and opportunities to develop knowledge of local real

Qualifications

• Proven ability to manage multiple listings and deadlines.
• Excellent written and verbal communication.
• Professional presentation and can-do attitude.

Responsibilities

• Prepare Form 6s, contracts and REIQ documents.
• Ensure compliance across listing documentation.
• Manage database entries and CRM updates.
• Liaise with buyers, vendors, solicitors and agents.
• Support with auction bookings and liaising with auctioneer.
• Manage online portals and property listings.
• Provide general admin support across the sales process.

Skills

Communication skills

Attention to detail

Organisational skills

Teamwork / independent

Multitasking

Tools

Vault CRM

Realworks

NurtureCloud

Canva

Job description

Ray White on the Gold Coast is seeking a Listing Administrator to join our Agent Services Team. You’ll work with senior sales agents and the administration group to keep listings compliant and clients informed.

You will prepare forms, manage CRM updates, coordinate with buyers and solicitors, and support auction bookings while maintaining high attention to detail and professionalism. The role offers stable hours, a collaborative culture, and opportunities to develop knowledge of local real