Real Estate Office Operations Manager

Efficient Recruitment; Melbourne; On-site; AUD 79,000 - 81,000; Full time

Job summary

AAM REALTOR PTY LTD is seeking an experienced and organised Office Manager to oversee and coordinate its office operations. The successful candidate will plan and review office services, coordinate resources, supervise administrative staff, maintain office records, and facilitate communication between departments.

The role will report directly to the Higher Management and contribute to the efficient operation and achievement of the company's business objectives.

Qualifications

• AQF Associate Degree, Advanced Diploma, or Diploma required.
• Minimum 3 years' experience in office management or a similar role.
• Experience coordinating office services and supervising administrative staff.
• Ability to manage office records, accounts and administrative systems.
• Strong organisational, planning, problem-solving and time-management skills.
• Effective communication and interpersonal skills with management and professionals.
• Experience in real estate administration is highly regarded.

Responsibilities

• Plan and review office services; set priorities; report to Higher Management.
• Allocate resources, workspace, and equipment across departments.
• Assign administrative tasks and monitor staff performance.
• Manage office records, accounts and admin documentation; prepare reports.
• Coordinate with sales, rentals, HR, and property management to deliver cohesive service.
• Ensure equipment and supplies are maintained; implement efficient workflows.
• Ensure OH&S compliance and regulations for the real estate sector.
• Coordinate personnel activities with HR Advisor; assist hiring decisions.
• Oversee administrative matters and manage stakeholder expectations across teams.
• Conduct financial and operational analyses to support budgeting and decision-making.

Skills

Organisational skills

Planning skills

Problem-solving

Time management

Communication skills

Interpersonal skills

Education

AQF Associate Degree / Advanced Diploma / Diploma

Job description

AAM REALTOR PTY LTD is seeking an experienced and organised Office Manager to oversee and coordinate its office operations. The successful candidate will plan and review office services, coordinate resources, supervise administrative staff, maintain office records, and facilitate communication between departments.

The role will report directly to the Higher Management and contribute to the efficient operation and achievement of the company's business objectives.