.Office Manager

Efficient Recruitment; Melbourne; On-site; AUD 79,000 - 81,000; Full time

Job summary

AAM REALTOR PTY LTD is seeking an experienced and organised Office Manager to oversee and coordinate its office operations. The successful candidate will plan and review office services, coordinate resources, supervise administrative staff, maintain office records, and facilitate communication between departments.

The role will report directly to the Higher Management and contribute to the efficient operation and achievement of the company's business objectives.

Qualifications

• AQF Associate Degree, Advanced Diploma, or Diploma required.
• Minimum 3 years' experience in office management or a similar role.
• Experience coordinating office services and supervising administrative staff.
• Ability to manage office records, accounts and administrative systems.
• Strong organisational, planning, problem-solving and time-management skills.
• Effective communication and interpersonal skills with management and professionals.
• Experience in real estate administration is highly regarded.

Responsibilities

• Plan and review office services; set priorities; report to Higher Management.
• Allocate resources, workspace, and equipment across departments.
• Assign administrative tasks and monitor staff performance.
• Manage office records, accounts and admin documentation; prepare reports.
• Coordinate with sales, rentals, HR, and property management to deliver cohesive service.
• Ensure equipment and supplies are maintained; implement efficient workflows.
• Ensure OH&S compliance and regulations for the real estate sector.
• Coordinate personnel activities with HR Advisor; assist hiring decisions.
• Oversee administrative matters and manage stakeholder expectations across teams.
• Conduct financial and operational analyses to support budgeting and decision-making.

Skills

Organisational skills

Planning skills

Problem-solving

Time management

Communication skills

Interpersonal skills

Education

AQF Associate Degree / Advanced Diploma / Diploma

Job description

Office Manager
AAM REALTOR PTY LTD
ABN: 80 649 905 715
Location: Unit 704,1 Main Street, Point Cook,Vic,3030
Salary: AUD $79,000–$81,000 per annum

Company Overview

AAM REALTOR PTY LTD is a real estate business focused on property-related services, including sales, rentals, and property management. The company aims to maintain efficient business operations through effective administration, resource coordination, and communication across its business functions. It is committed to providing professional services to clients and stakeholders while ensuring its office operations are organised and aligned with its business objectives.

Position Overview

AAM REALTOR PTY LTD is seeking an experienced and organised Office Manager to oversee and coordinate its office operations. The successful candidate will be responsible for planning and reviewing office services, coordinating resources, supervising administrative staff, maintaining office records, and facilitating communication between departments. The role will report directly to the Higher Management and contribute to the efficient operation and achievement of the company's business objectives.

Key Responsibilities

• Contributing to the planning and review of office services by conducting operational
  analysis across all departments, including sales, rentals, and property management, to set priorities and establish office service standards, reporting directly to the Higher
  Management.
• Allocating human resources, workspace, and equipment by coordinating with the
  Management to ensure optimal resource distribution and smooth functioning of all
  office operations.
• Assigning administrative tasks to support staff and monitoring their work performance across departments, ensuring timely completion of responsibilities within established organisational parameters.
• Managing office records, accounts, and administrative documentation while preparing clear reports and presentations for the Management to facilitate sound business and operational decisions.
• Liaising across all internal departments including sales, rentals, HR,
  and property
  management to coordinate office business, resolve cross-functional operational
  challenges, and ensure cohesive service delivery.
• Ensuring office equipment, supplies, and infrastructure were maintained and
  operational by identifying inefficiencies and implementing revised workflows to
  enhance productivity and reduce operational costs.
• Ensuring compliance with occupational health and safety regulations and overseeingthat all office operations adhered to relevant government legislation, policies, and industry procedures within the real estate sector.
• Coordinating personnel activities including performance management, training, and
  supervision in collaboration with the Human Resource Advisor, contributing to hiring
  decisions and staff development initiatives.
• Overseeing administrative matters and managing stakeholder expectations across the executive, sales, and rental teams to ensure exceptional operational service delivery and client satisfaction.
• Conducting comprehensive financial and operational analysis to manage office
  accounts, monitor budgets, and support the Management in making informed decisions regarding the efficient administration of the organisation.

Qualifications and Experience Required

• An AQF Associate Degree, Advanced Diploma, or Diploma level of studies is
  required.
• At least three years of relevant experience in office management, administration, or a similar role.
• Demonstrated experience in coordinating office services, allocating resources, and
  supervising administrative staff.
• Ability to manage office records, accounts, administrative systems, and business
  documentation accurately.
• Strong organisational, planning, problem-solving, and time-management skills.
• Effective communication and interpersonal skills, including the ability to liaise with
  management and relevant professionals to coordinate office activities and resolve
  operational issues.
• Ability to monitor staff performance, coordinate administrative activities, and
  maintain office equipment and supplies.
• Understanding of relevant workplace health and safety requirements, organisational policies, and applicable legislation.
• Experience in real estate administration, including sales, rentals, or property
  management operations, will be highly regarded.