Purchasing Administrator

Jaybro Group; Sydney; On-site; AUD 52,000 - 68,000; Full time

Benefits offered by this job

Great culture

ELEVATE recognition platform

WHEREFIT discounts

Employee Assistance Program - UPRISE

Career development & training

Job summary

Jaybro Group is seeking a highly organised Purchasing Administrator to support our purchasing team in Australia. The role focuses on supplier communications, PO follow-up, and timely receipt of orders to minimise delays.

You will work with suppliers and internal teams, ensuring purchasing activities run smoothly in a fast-paced environment. The position is full-time with 8am–4pm hours in Arndell Park, NSW.

Qualifications

• Strong administrative and organisational skills with excellent attention to detail.
• Experience in purchasing, procurement, supply chain or administration is desirable.
• Clear and professional written and verbal communication skills.
• Proactive approach to following up outstanding tasks and resolving issues.
• Confidence communicating with suppliers and internal stakeholders.

Responsibilities

• Triage, prioritise and action supplier emails for prompt queries.
• Process supplier order confirmations and record details accurately.
• Follow up with suppliers about outstanding POs, delivery dates and status.
• Coordinate receiving to ensure POs are receipted timely.
• Identify and escalate discrepancies or delays with suppliers.
• Maintain accurate purchasing records and provide admin support to purchasing.

Skills

Administrative skills

Organisational skills

Communication

Time management

Proactive approach

Tools

SAP

Microsoft Office

Job description

We are seeking a highly organised, proactive and detail-oriented Purchasing Administrator to join our team.

Jaybro Group is a full-service supplier to infrastructure, construction and maintenance contractors with offices, warehouses and manufacturing facilitates across Australia and New Zealand. Jaybro strives to provide its customers with industry leading service, fast delivery, expert advice and quality products.

We move fast, think big, and keep it simple—and now we’re looking for someone who’s ready to do the same!

In this role, you will play a key part in supporting our Purchasing Team, ensuring supplier communications are managed efficiently, purchase orders are followed up, and outstanding orders are received in a timely manner. You will work closely with suppliers and internal teams to keep purchasing activities running smoothly and minimise delays.

This is an excellent opportunity for someone who enjoys administration, communication and coordination in a fast-paced environment.

This is a full-time opportunity with flexible working arrangements. The hours for the role are 8am – 4pm based in Arndell Park, NSW.

Responsibilities:

• Supplier Communication: Triage, prioritise and action incoming supplier emails, ensuring queries and requests are handled promptly and efficiently.
• Supplier Confirmations: Process supplier order confirmations and ensure relevant details are accurately recorded and communicated.
• Purchase Order Follow-Up: Proactively follow up with suppliers regarding outstanding purchase orders, delivery dates and order status.
• Receiving Coordination: Liaise between suppliers and internal receiving teams to ensure outstanding purchase orders are receipted accurately and in a timely manner.
• Issue Resolution: Identify and follow up on discrepancies, delays and outstanding supplier matters, escalating issues where required.
• Purchasing Administration: Maintain accurate purchasing records and provide general administrative support to the purchasing function.

Requirements:

• Strong administrative and organisational skills, with excellent attention to detail.
• Experience in purchasing, procurement, supply chain or administration is desirable.
• Clear and professional written and verbal communication skills.
• A proactive approach to following up outstanding tasks and resolving issues.
• Confidence communicating with suppliers and internal stakeholders.
• Good time management skills and the ability to work independently as well as part of a team.
• Familiarity with SAP and Microsoft Office is an advantage.

As part of Jaybro Group's recruitment process you may be required to complete an online assessment, pre-employment medical& a national criminal history check.

Benefits:

• Great company culture & high employee engagement
• Dynamic & Supportive Management & Team.
• Employee Recognition Platform - ELEVATE
• WHEREFIT discounts.
• Employee Assistance Program - UPRISE
• Career advancement, training & development programs.

Jaybro is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.