Purchasing Administrator

Jaybro Group PTY LTD; Sydney; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Great culture

Dynamic management

Elevate platform

WHEREFIT discounts

EAP - UPRISE

Career development

Job summary

Jaybro Group PTY LTD is seeking a highly organised Purchasing Administrator to join our team in Arndell Park, NSW. The role focuses on supporting the purchasing team, managing supplier communications, following up purchase orders, and ensuring timely receipt of goods. This is a full-time position with 8am–4pm hours.

The ideal candidate will have strong administration, communication skills, and the ability to work independently or with a team. Familiarity with SAP and MS Office is an advantage.

Qualifications

• Strong administrative and organisational skills.
• Clear and professional written and verbal communication.
• Proactive in following up tasks and resolving issues.
• Confident communicating with suppliers and internal stakeholders.

Responsibilities

• Triaging and actioning supplier emails promptly.
• Process supplier order confirmations and record details.
• Follow up outstanding purchase orders and delivery dates.
• Coordinate receipt of orders with internal teams.
• Identify discrepancies and escalate issues as needed.
• Maintain accurate purchasing records and provide admin support.

Skills

Administrative skills

Attention to detail

Communication

Time management

Teamwork

Tools

SAP

Microsoft Office

Job description

We are seeking a highly organised, proactive and detail-oriented Purchasing Administrator to join our team.

Jaybro Group is a full-service supplier to infrastructure, construction and maintenance contractors with offices, warehouses and manufacturing facilitates across Australia and New Zealand. Jaybro strives to provide its customers with industry leading service, fast delivery, expert advice and quality products.

We move fast, think big, and keep it simple—and now we’re looking for someone who’s ready to do the same!

In this role, you will play a key part in supporting our Purchasing Team, ensuring supplier communications are managed efficiently, purchase orders are followed up, and outstanding orders are received in a timely manner. You will work closely with suppliers and internal teams to keep purchasing activities running smoothly and minimise delays.

This is an excellent opportunity for someone who enjoys administration, communication and coordination in a fast-paced environment.

This is a full-time opportunity with flexible working arrangements. The hours for the role are 8am – 4pm based in Arndell Park, NSW.

Responsibilities:

• Supplier Communication: Triage, prioritise and action incoming supplier emails, ensuring queries and requests are handled promptly and efficiently.

• Supplier Confirmations: Process supplier order confirmations and ensure relevant details are accurately recorded and communicated.

• Purchase Order Follow-Up: Proactively follow up with suppliers regarding outstanding purchase orders, delivery dates and order status.

• Receiving Coordination: Liaise between suppliers and internal receiving teams to ensure outstanding purchase orders are receipted accurately and in a timely manner.

• Issue Resolution: Identify and follow up on discrepancies, delays and outstanding supplier matters, escalating issues where required.

• Purchasing Administration: Maintain accurate purchasing records and provide general administrative support to the purchasing function.

Requirements:

• Strong administrative and organisational skills, with excellent attention to detail.

• Experience in purchasing, procurement, supply chain or administration is desirable.

• Clear and professional written and verbal communication skills.

• A proactive approach to following up outstanding tasks and resolving issues.

• Confidence communicating with suppliers and internal stakeholders.

• Good time management skills and the ability to work independently as well as part of a team.

• Familiarity with SAP and Microsoft Office is an advantage.

As part of Jaybro Group's recruitment process you may be required to complete an online assessment, pre-employment medical& a national criminal history check.

Benefits:

• Great company culture & high employee engagement

• Dynamic & Supportive Management & Team.

• Employee Recognition Platform - ELEVATE

• WHEREFIT discounts.

• Employee Assistance Program - UPRISE

• Career advancement, training & development programs.

Jaybro is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.