Office and Administration Assistant

Johnston Recruitment Services; North Sydney Council; Hybrid; AUD 68,000 - 83,000; Full time

Benefits offered by this job

Annual bonus up to 10%

Hybrid work arrangement

Job summary

Johnston Recruitment Services in North Sydney is seeking an outgoing Office and Purchasing Coordinator to join the Business Services team. You will liaise with suppliers, place orders and manage day-to-day purchasing tasks while keeping processes accurate and organized.

This hands-on role requires strong numerical skills, good Excel and the ability to balance supplier relationships with internal stakeholder needs. Hybrid work, with a minimum of three days in the North Sydney office.

Qualifications

• Previous experience in purchasing, accounts, administration or a similar support role.
• Strong numerical skills and confidence working with numbers.
• Good computer skills, particularly spreadsheets, email and online systems.
• A confident and professional telephone manner.
• Strong written and verbal communication skills.
• The ability to communicate comfortably with suppliers and internal stakeholders.
• Strong organisation and attention to detail.
• The confidence to ask questions and a willingness to learn.
• Full unrestricted Australian working rights.

Responsibilities

• Sourcing products, obtaining supplier quotes and placing orders.
• Raising and processing purchase orders.
• Speaking directly with suppliers and following up orders.
• Coordinating staff travel, including flights, accommodation and car hire.
• Managing courier bookings, deliveries and equipment returns.
• Processing company credit and debit card expense reports.
• Receiving, tagging and distributing equipment and consumables.
• Maintaining equipment and office consumable stock levels.
• Completing regular stocktakes and coordinating re-orders.
• Coordinating equipment returns and maintenance requests.
• Preparing purchasing data and reports.
• Providing administrative support to the Purchasing Team Lead and wider business.

Skills

Purchasing experience

Numerical skills

Communications

Organisation

Telephone manner

Australian working rights

Excel

Email and office systems

Tools

Excel

Email systems

Office systems

Job description

Johnston Recruitment Services – North Sydney NSW

Are you confident, outgoing and comfortable dealing with suppliers and people across a business?

We're partnering with a well-established technology organisation to recruit a Office and purchasing Coordinator to join their Business Services team in North Sydney.

This is a varied, hands‑on role where you'll be speaking with suppliers, sourcing products, obtaining quotes, coordinating orders and solving day‑to‑day issues, while making sure everything behind the scenes is accurate and organised.

We're looking for someone who enjoys dealing with people but is equally comfortable working with numbers, spreadsheets and the administrative side of purchasing.

About the Role

Reporting to the Purchasing Team Lead, you'll support purchasing activities across the organisation.

Your responsibilities will include:

• Sourcing products, obtaining supplier quotes and placing orders

• Raising and processing purchase orders

• Speaking directly with suppliers and following up orders

• Coordinating staff travel, including flights, accommodation and car hire

• Managing courier bookings, deliveries and equipment returns

• Processing company credit and debit card expense reports

• Receiving, tagging and distributing equipment and consumables

• Maintaining equipment and office consumable stock levels

• Completing regular stocktakes and coordinating re‑orders

• Coordinating equipment returns and maintenance requests

• Preparing purchasing data and reports

• Providing administrative support to the Purchasing Team Lead and wider business
  

About You

Personality is important for this role.

We're looking for someone who is naturally confident, personable and comfortable picking up the phone and dealing with different people.

You'll need:

• Previous experience in purchasing, accounts, administration or a similar support role

• Strong numerical skills and confidence working with numbers

• Good computer skills, particularly spreadsheets, email and online systems

• A confident and professional telephone manner

• Strong written and verbal communication skills

• The ability to communicate comfortably with suppliers and internal stakeholders

• Strong organisation and attention to detail

• Good common sense and the ability to think on your feet

• The confidence to ask questions and a willingness to learn

• Full unrestricted Australian working rights
  

What's on Offer?

• $75,000 + Super

• Annual company performance bonus opportunity of up to 10%

• Permanent full‑time position

• Hybrid working arrangement – minimum 3 days per week in the North Sydney office

• Supportive and collaborative team environment

• Opportunity to develop your purchasing and procurement experience

• Varied role with plenty of interaction across the business

• Stable position within an established technology organisation
  

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