Purchasing Administrator

Placements24; Newlands; On-site; AUD 16,000 - 21,000; Full time

Benefits offered by this job

Competitive salary for an admin role

Full-time employment

Medical aid contribution

Provident fund

On-the-job training

Job summary

Placements24 is seeking a meticulous Purchasing Administrator to handle administrative procurement tasks and maintain accurate records. You will process purchase orders, manage vendor details, and support the purchasing team to ensure smooth day-to-day operations.

Based in Queenstown, Eastern Cape, this full-time role offers on-the-job training, a supportive team, and opportunities to contribute to procurement efficiency and process improvements.

Qualifications

• Relevant administrative qualification or background in supply chain/procurement administration.
• Minimum of 1 year of experience in an administrative or purchasing support role.
• Proficiency in Microsoft Office Suite, particularly Word and Excel.
• Strong organizational skills and exceptional attention to detail.
• Good communication and interpersonal skills for effective coordination.

Responsibilities

• Process purchase requisitions and create purchase orders in the relevant system.
• Maintain accurate vendor master files and ensure all contact and banking details are up-to-date.
• Coordinate with suppliers regarding order confirmations, delivery schedules, and invoice discrepancies.
• Assist in preparing tender documents and other procurement-related administrative tasks.
• Maintain organized filing systems for all procurement-related documents.
• Liaise with internal departments, including finance and logistics, to resolve queries and facilitate smooth transactions.

Skills

Organizational skills

Attention to detail

Communication skills

Education

Administrative qualification or procurement/supply chain background

Tools

Microsoft Word

Microsoft Excel

Job description

Our client is looking for an organized and efficient Purchasing Administrator to manage the administrative aspects of their procurement operations in Queenstown, Eastern Cape . This role is essential for maintaining accurate records, processing purchase orders, and ensuring the smooth day-to-day functioning of the purchasing department. You will provide crucial support to the purchasing team, ensuring all documentation is accurate and processes are followed diligently. This position requires a meticulous individual comfortable working within a structured office setting.

Key Responsibilities

• Process purchase requisitions and create purchase orders in the relevant system.
• Maintain accurate vendor master files and ensure all contact and banking details are up-to-date.
• Coordinate with suppliers regarding order confirmations, delivery schedules, and invoice discrepancies.
• Assist in preparing tender documents and other procurement-related administrative tasks.
• Maintain organized filing systems for all procurement-related documents.
• Liaise with internal departments, including finance and logistics, to resolve queries and facilitate smooth transactions.

Requirements

• A relevant administrative qualification or a background in supply chain/procurement administration.
• Minimum of 1 year of experience in an administrative or purchasing support role.
• Proficiency in Microsoft Office Suite, particularly Word and Excel.
• Strong organizational skills and exceptional attention to detail.
• Good communication and interpersonal skills for effective coordination.

Benefits

• Competitive salary for an administrative role.
• Full-time employment with a growing organization.
• Contribution towards medical aid and provident fund.
• Supportive team environment and on-the-job training.
• A role with direct impact on operational efficiency.