Purchasing & Accounts Admin Assistant

NICHOLL HOLDINGS PTY LTD; Cairns Regional; On-site; AUD 48,000 - 60,000; Full time

Job summary

Nicoll Holdings Pty.Ltd. is seeking a dedicated Purchasing and Accounts Administration Assistant to manage purchasing, supplier enquiries, and basic accounts tasks in our Cairns office.

The role involves paying bills, receipting, debt collection, and coordinating fleet and accommodation logistics across three clinics. Full-time, permanent position with strong numeracy and communication skills preferred.

Qualifications

• Attention to detail and accuracy in administrative tasks.
• Good numeracy and written/verbal communication skills.
• Able to multi-task and meet deadlines in a team or autonomous setting.
• Experience with accounts payable/receivable and purchasing is favourable.
• Strong data entry and query follow-up capabilities.

Responsibilities

• Purchasing and stock control, paying bills, assisting with enquiries/quotes.
• Chasing monies owed (Debtors) and receipting.
• Price comparisons and supplier sourcing.
• Fleet coordination (vehicles) including maintenance (registration, servicing, cleaning).
• Accommodation coordination including reservations, repairs, upkeep, cleaning.

Skills

Attention to detail

Numeracy

Time management

Written & verbal communication

Multi-tasking

Teamwork

Autonomy

Problem solving

Query follow-up

Tools

Accounting software

Job description

Purchasing & Accounts Admin Assistant - Full Time

Nicoll Holdings Pty.Ltd.

Administrative Assistants (Administration & Office Support)

Seeking a Purchasing and Accounts Administration Assistant with paying bills, order and receipting experience (basic Accounts experience preferred).

• Open to learning on the job
• Good numeracy and communication skills
• Attention to detail / accuracy

Full time position for a dedicated Purchasing and Accounts Assistant with minimum base level / general and varied administrative skills.

This position is for someone looking for a permanent role, with a genuine desire to work in a supporting role of our three privately owned Clinics. The position is located in our Administration office in Cairns.

Duties include, but not exclusive to:

• Purchasing and stock control, paying bills, assisting with enquiries/quotes
• Chasing monies owed to the business (Debtors) and receipting
• Price comparisons and checks, sourcing companies for supply
• Co-ordination of Company fleet (vehicles) including maintenance ie: registration, servicing, cleaning
• Assisting with the co-ordination of Company Accommodation including maintenance ie: reservations, repairs/ upkeep, cleaning

Required:

• Attention to detail
• Time management skills, working to deadlines
• Good written and verbal communication
• Multi-tasker, forethought
• Working in a team environment, as well as autonomously
• Accurate typing and numeracy skills
• Analyse and follow up information to answer queries
• Problem solving abilities

Some accounts payable/receivable and purchasing experience would be favourable.

Hours Mon to Fri - 8am to 4.30pm (38 hrs p/wk)

Only Permanent Residents or those with citizenship will be considered and must have - Current drivers' licence to drive automatic work vehicle for errands.

Start: As soon as possible

• Which of the following statements best describes your right to work in Australia?
• How many years' experience do you have as an Accounts Administration Assistant?
• Do you have data entry experience?
• Do you have previous invoicing experience? Paying bills?
• How many years of accounts receivable experience do you have?
• Which of the following accounting packages are you experienced with?
• Do you have a minimum full time pay expectation?
• Do you have a current automatic driver's licence?