Proposal Coordinator

Moduplay Group; Unanderra; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Lunch provided daily

Training and support provided

Quarterly bonus from probation

Job summary

Moduplay Group is seeking an experienced Proposal Coordinator to join our Unanderra office in Wollongong area. You will manage live construction sales opportunities from initial contact to submission, coordinating proposals, tenders and client presentations while working with designers, estimators and the sales team to win work.

You will collaborate with external senior stakeholders across education and government, coordinating multiple opportunities with strong attention to detail and excellent

Qualifications

• 2+ years in administration/coordination, ideally from a sales environment or as a presales, project, tender or bid coordinator.
• Experience with tenders/bid submissions and client-facing projects is advantageous.
• Basic understanding of construction projects to engage with clients and internal teams on requirements.

Responsibilities

• Coordinate compliant, engaging proposals, tenders and presentations from initial contact through submission.
• Manage a pipeline of live opportunities using a CRM (HubSpot preferred).
• Collaborate with designers, estimators and sales to win work and improve future submissions.
• Interpret client requirements and translate into well laid-out documents that sell solutions.

Skills

CRM (HubSpot)

Tender/Bid coordination

Proposal writing

Document coordination

Client-facing roles

Indesign familiarity

PandaDoc familiarity

Multi-project management

Attention to detail

Tools

InDesign

PandaDoc

Job description

Moduplayis an established and continuouslyexpanding business based inWollongongNSW.Operating for over 35 years, we have become one of Australia’s leading suppliers of commercial outdoor play equipment. We pride ourselves on our industry expertise, premium products, fantastic team, and innovative operations allowing us to bring play to the world!

The Opportunity

We are seeking an additional Proposal Coordinator to join our growing business in our Unanderra office. Working as part of a close-knit team, you will collaborate with external senior stakeholders across education and government.

On a day-to-day basis you will manage a portfolio of live construction sales opportunities from initial client contact through to submission, tracking outcomes once decisions are made. You will coordinate compliant, engaging, and client-focused proposals, tenders, and presentations that support project sales, while building strong client relationships and interpreting client needs throughout the process.

We have dedicated teams supporting each stage, along with the structure, documentation and process in place, so you can focus on what you do best and succeed. Once an opportunity is qualified, the Proposal Coordination team takes the lead on tenders and proposals, working with clients and drawing on the expertise of our designers, estimators and sales team to win work and continuously improve future submissions.

Skills & Experiences

We are seeking someone with:

• 2+ years' experience in administration/coordination ideally from within a sales environment or as a Presale, Project, Tender or Bid Coordinator or similar client-facing project role
• Demonstrated project and documentation coordination skills, tender/bid submission exposure advantageous
• A basic, practical understanding of construction projects to engage confidently with clients and internal teams on project requirements
• Experience using a CRM to manage a pipeline of live opportunities - HubSpot preferred but not essential
• Ability to manage multiple live opportunities, prioritise competing deadlines and work autonomously to meet them
• Confidence interpreting client requirements, including ambiguous/undefined briefs
• Experience turning images, notes, and costings into well laid out documents that sell solutions. Exposure to InDesign or PandaDoc highly regarded but not essential
• Working understanding of tender conditions and procurement processes, or willingness to build this knowledge
• Experience to tracking outcomes and feeding learnings back into future work
• Excellent written and verbal communication skills
• High attention to detail and consistent quality of work, even under pressure

About you

We are seeking someone who is:

• Self-motivated, with a genuine drive to ensure client needs are met and the best possible outcome achieved
• Able to use their own initiative and lead the presales process
• Accountable, with a strong sense of ownership over their work
• Open to learning and building new skills
• Process-driven, with the flexibility to adjust when priorities shift
• Positive, easy-going and a team player who fits

Benefits of working with us

• Great team environment
• Impressive brand-new office in a convenient location
• Lunch provided daily
• Training and support provided
• Eligible for quarterly bonus from probation completion
• Immediate start
• Growth potential