Property & Facilities Coordinator — Budget & Tenant Ops

JLL; Western Australia; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Employee discounts

Maternity leave

Health insurance discounts

Social club

Volunteer time off

Job summary

JLL in Australia is seeking a Property and Facilities Assistant to support day-to-day management of a government-owned portfolio. You will assist with budgets, invoicing, maintenance coordination, and tenant communications while building broad facilities management skills.

Join a collaborative team and contribute to delivering high-quality property services across the portfolio, with exposure to procurement, rent reviews, and contractor oversight within a leadership-driven environment.

Qualifications

• Demonstrated experience in property management, facilities coordination, or a similar administrative support role.
• Strong financial literacy with the ability to prepare budgets, process invoices, and manage accounts receivable processes.
• Proficiency with property management systems (PAMS experience highly regarded) and Microsoft Office Suite, particularly Excel.

Responsibilities

• Support the Operations Manager in preparing budgets, outgoings recoveries, forecasts, and performance graphs to ensure accurate financial tracking and reporting
• Prepare comprehensive monthly reports that provide insights into portfolio performance and operational metrics
• Issue purchase orders and establish contracts within PAMS, maintaining accurate records and ensuring compliance with procurement processes
• Monitor rental arrears and proactively pursue outstanding payments, maintaining positive tenant relationships while protecting cash flow
• Assist with the rent review process, including both fixed increases and CPI adjustments, ensuring timely execution and accurate documentation
• Code creditor tax invoices accurately and respond to tenant account queries with professionalism and efficiency
• Produce tenant tax invoices and reconciliations across the portfolio, ensuring accuracy and timely delivery
• Coordinate contractor inductions, site access, and maintenance tasks through the Evolution system, ensuring prompt response and resolution
• Coordinate, set agendas for, and minute monthly tenant meetings, maintaining professional documentation and follow-up

Skills

Property management

Financial literacy

Tenant communications

MS Office (Excel)

Tools

PAMS

Evolution system

Microsoft Excel

Job description

JLL in Australia is seeking a Property and Facilities Assistant to support day-to-day management of a government-owned portfolio. You will assist with budgets, invoicing, maintenance coordination, and tenant communications while building broad facilities management skills.

Join a collaborative team and contribute to delivering high-quality property services across the portfolio, with exposure to procurement, rent reviews, and contractor oversight within a leadership-driven environment.