Property & Facilities Operations Specialist

JLL; Western Australia; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Great employee discounts

18 weeks paid maternity leave

Private Health Insurance Discounts

Active Social Club

Employee assistant program

Novated Lease for EV cars

Paid time off for volunteer work

Career Opportunities with Australias#

Premium offices

Job summary

JLL is seeking a Property and Facilities Assistant to support delivering management services for a government-owned portfolio. You’ll work with the Operations Manager to manage budgets, maintenance coordination, and tenant relationships, gaining broad facilities management exposure in a collaborative team.

The role involves budget preparation, rent reviews, invoicing, and contract coordination within PAMS, with opportunities to develop your career in commercial real estate.

Qualifications

• Experience in property management, facilities coordination, or similar administrative support.
• Strong financial literacy with budget preparation, invoicing and accounts receivable experience.
• Proficiency with property management systems (PAMS preferred) and Excel.
• Excellent organizational skills with ability to manage multiple priorities and deadlines.
• Strong written and verbal communication with tenants, contractors and stakeholders.
• Experience with government-owned properties or public sector clients preferred.
• Familiarity with Evolution or similar work order systems preferred.

Responsibilities

• Support the Operations Manager with budgets, outgoings recoveries, forecasts and performance graphs.
• Prepare monthly reports providing portfolio performance and operational metrics.
• Issue purchase orders and establish contracts within PAMS, maintaining records and compliance.
• Monitor rental arrears and pursue outstanding payments while protecting cash flow.
• Assist with rent reviews, including fixed increases and CPI adjustments.
• Code creditor tax invoices and respond to tenant queries.
• Produce tenant tax invoices and reconciliations across the portfolio.
• Coordinate contractor inductions, site access and maintenance tasks via Evolution.
• Coordinate, set agendas for, and minute monthly tenant meetings.

Skills

Property management

Facilities coordination

Administrative support

Microsoft Office

Excel

Communication skills

Organizational skills

Tools

PAMS

Evolution

MS Office

Job description

JLL is seeking a Property and Facilities Assistant to support delivering management services for a government-owned portfolio. You’ll work with the Operations Manager to manage budgets, maintenance coordination, and tenant relationships, gaining broad facilities management exposure in a collaborative team.

The role involves budget preparation, rent reviews, invoicing, and contract coordination within PAMS, with opportunities to develop your career in commercial real estate.