Property Development Support

Housing Choices Australia; City of Melbourne; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Five weeks annual leave

Flexible working arrangements

Salary packaging

Job summary

Housing Choices Australia is seeking a Property Development Support to bolster the development team with essential admin functions, project record-keeping, and contract coordination. Reporting to the Director of Property, you will ensure consistent governance practices and timely documents across multiple stakeholders.

You will work closely with finance, treasury, legal, property services and tenancy management, supporting procedures and continuous improvement while maintaining well-organised

Qualifications

• Qualifications in business administration, project management, community housing or equivalent experience.
• Ability to support change and deliver practical solutions.
• Proven experience in a comparable role in housing or related sectors.
• Experience in preparing management and regulatory reports.
• Experience in basic reporting and spreadsheets.
• Proficient with MS Office and related systems.
• Strong written and oral communication skills.

Responsibilities

• Coordinate routine administrative activities across the Development team.
• Maintain calendars, governance schedules and internal deadlines.
• Maintain registers, trackers and shared records.
• Assist in preparation of contracts, scopes of works and procurement.
• Support project documentation and scheduling of works.
• Draft, review and facilitate execution of project documents and deeds.
• Participate in meetings and document outcomes for team and partners.
• Contribute to continuous business improvement within the commercial team.
• Support compliance by maintaining systems and documentation.

Skills

Written and verbal communication

Autonomy and prioritization

Change and innovation

Report preparation

Stakeholder coordination

Problem solving

Education

Qualifications in business administration / project management / community housing / property development or equivalent

Tools

MS Office

Project management systems

Job description

Introduction

Make a difference where it matters most

At Housing Choices Australia, we believe everyone deserves a safe and affordable home. We are a leading not-for-profit housing provider committed to building inclusive and thriving communities. Our Five-Year Strategic Plan (2024–29) prioritises people and aims to deliver social impact, sustainable growth, and empowered teams.

Join us in building a better future, one home at a time.

Why you will love working with us

Join a passionate, purpose-driven team where your work creates lasting impact, and your wellbeing, growth, and individuality are genuinely valued.

• Purposeful impact – make a meaningful difference in people’s lives by supporting inclusive, safe, and affordable housing.
• Growth and development – enhance your skills and advance your career through tailored learning opportunities.
• Balance that works – enjoy 5 weeks annual leave and flexible working arrangements suited to your lifestyle.
• Valuable benefits – increase your income through salary packaging and 16 weeks of paid parental leave.
• Supportive culture – be recognised and celebrated in an inclusive, values-driven workplace.

Description

About the role

The Property Development Support position is an important support and admin role within the development team, reporting directly to the Director of Property. Working under the direction of the Director of Property, the role helps maintain consistent project administration practices across development team ensuring accurate tracking of project milestones including contract compliance across a wide range of stakeholders. It ensures project records, meeting outcomes, registers, templates and supporting documents are kept accurate, accessible and up to date for the development team.

This is a cross-functional role working closely with all parts of the Housing Choices business including finance, treasury, commercial transactions, legal, property services and tenancy management teams under the direction of the Director of Property.

Key Responsibilities

• Actively contribute to creating a high performing and collaborative team.
• Coordinate routine administration activities across the Development team.
• Maintain calendars, governance schedules, key administration dates and internal deadlines for the Director of Property.
• Maintain registers, trackers, shared records and coordination documents to ensure information remains current, accurate and accessible.
• Assist in the preparation of purchase orders, consultant services, works and construction contracts using HCA precedent documents
• Assist with project documentation, supporting the development of scope of works, contractor procurement and appointment and scheduling works.
• Assist in drafting, review and facilitate execution of project transaction documents, such as; contract of sale, agreement of lease, funding agreements and various deeds and side deeds with government bodies.
• Participate in and document meetings, share information and contribute to achieving team and partner outcomes
• Contribute to continuous business improvement processes within the commercial team by supporting the implementation of improved procedures and practices
• Support compliance requirements through maintaining various systems and accurate documentation and assisting with records and file management ensuring records are kept up to date

Skills and Experiences

About you

Selection Attributes

• Relevant qualifications in business administration, project management, community housing, property development or equivalent experience would be highly regarded
• Capacity to support change and innovation and deliver creative and leading practice solutions
• Proven experience and successful track record in a comparable role or discipline(s) in the public/community, private housing sector or transferable sector
• Experience in preparing management, business and regulatory required reports. Capability to prioritise workload and work autonomously as required
• Experience in preparing and maintaining basic reports and spreadsheets
• Experience using systems and MS Office Applications
• Highly developed written and oral communication skills

Our values in action

Everything we do is guided by our shared values:

• People First - We build trust through empathy, kindness, integrity and active listening… we create meaningful relationships and deliver results that truly matter.
• Responsible - We follow through on our commitments and take ownership of our actions… with transparency, honesty and accountability.
• Purposeful - We aim high and take deliberate action… challenge the status quo, embrace change, and continuously improve to make a lasting impact.
• Collaborative - We work together with flexibility and shared purpose… through teamwork, innovation, strong strategic partnerships and listening to those we serve.
• Inclusive - We embed inclusion in everything we do… recognising and removing barriers and acting on diverse voices so everyone has the opportunity to thrive.

We are committed to a strategy that supports tenant wellbeing, organisational growth, environmental responsibility, and workforce empowerment.

Belong at Housing Choices

We are an inclusive and values-led employer, proudly welcoming people of all identities and backgrounds. We encourage applications from Aboriginal and Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, LGBTQIA+ individuals, and those with lived experience of housing insecurity.

We support inclusive hiring practices. Please let us know your pronouns or if you require any adjustments during the application process, as we are here to assist you.

For further information, please contact People & Culture [e-mail]

Disclaimer: To the best of Housing Choices Australia’s knowledge, this information is valid at the time of publication.