Projects Administrator

Citywide Service Solutions; City of Melbourne; Hybrid; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Flexible hybrid working arrangements

Long-term employment opportunities

Career development and upskilling

Supportive and team-focused workplace

Strong commitment to safety

Culture built on teamwork and respect

Job summary

Citywide shapes liveable cities by delivering civil infrastructure, open space and environmental services, and welcomes applications from people of all backgrounds. This role offers flexible hybrid working arrangements and long-term employment opportunities.

As a Project Administrator, you’ll provide day-to-day administrative support to help keep projects organised, on track and running smoothly, liaising with internal teams, suppliers and subcontractors while supporting procurement and cost

Qualifications

• Organised and able to manage multiple tasks and priorities.
• Detail-oriented and highly attentive to accuracy.
• Confident communicating with a range of people.
• Experience in administration; project experience is desirable.

Responsibilities

• Providing administrative support across multiple projects.
• Coordinating schedules, milestones and project deliverables.
• Maintaining accurate project records and documentation.
• Preparing reports, spreadsheets and project updates.
• Liaising with internal teams, suppliers and subcontractors.
• Assisting with procurement, quotations, tenders and purchase orders.
• Supporting project financial administration, including invoices and cost tracking.

Skills

Organised

Detail-oriented

Communication

MS Office

Project administration

Reliability

Administration experience

Education

Business/PM/Administration background

Tools

MS Office

Job description

About the Role

Working alongside our project teams, you’ll provide day-to-day administrative support to help keep projects organised, on track and running smoothly.

Your responsibilities will include:

• Providing administrative support across multiple projects
• Coordinating schedules, milestones and project deliverables
• Maintaining accurate project records and documentation
• Preparing reports, spreadsheets and project updates
• Liaising with internal teams, suppliers and subcontractors
• Assisting with procurement, quotations, tenders and purchase orders
• Supporting project financial administration, including invoices and cost tracking
• Assisting with general project coordination and administration as required

About You

We’re looking for someone who is:

• Organised and able to manage multiple tasks and priorities
• Highly attentive to detail
• Confident communicating with a range of people
• Comfortable using Microsoft Office, particularly Word and Excel
• Interested in developing their project administration and coordination skills
• Reliable, proactive and willing to take ownership of their work
• Experienced in administration — project experience is desirable but not essential

A current full driver's licence and good driving record is required.

A qualification or background in business, project management, administration or a related field would be advantageous. Recent graduates are also encouraged to apply.

Why Citywide?

At Citywide, you’ll have the opportunity to develop your career in a supportive and collaborative environment while gaining hands‑on experience across real projects.

We offer:

• Flexible hybrid working arrangements
• Long-term employment opportunities
• Career development and opportunities to upskill
• A supportive and team-focused workplace
• A strong commitment to safety
• A culture built on teamwork and respect

About Citywide

Citywide shapes liveable cities by delivering civil infrastructure, open space and environmental services to government and private enterprise. Collectively, our services positively impact more than 12 million Australians every day.

Ready to take the next step in your career?

Citywide is an equal opportunities employer and welcomes applications from people of all backgrounds.

Pre-employment requirements: Full driver's licence and good driving record. Reference checks, Driver Demerit Check, Police Check and Medical, including Drug and Alcohol testing, are required.