Project Administrator - Underwood

Aztech Services; City of Brisbane; On-site; AUD 70,000 - 95,000; Full time

Job summary

Aztech Services is seeking a highly organised Project Administrator to support our project delivery team. The role spans project administration, finance and compliance, working with Project Managers, site teams, customers and suppliers to keep projects accurate and compliant from start to finish.

You don’t need extensive construction experience; the ideal candidate is organised, detail-focused, financially capable and ready to take ownership of tasks and processes.

Qualifications

• You don’t need extensive construction experience, but you should be organised and financially capable.
• Ability to review costs, invoices and project records with a proactive approach.
• Strong written and verbal communication skills for internal and external stakeholders.

Responsibilities

• Prepare customer invoices, progress claims and supporting documentation.
• Monitor Accounts Receivable and follow up outstanding accounts.
• Process supplier invoices and Accounts Payable.
• Match invoices to purchase orders and project records.
• Review project costs and investigate discrepancies.
• Maintain purchase order and supplier records.
• Assist with reconciliations and month-end requirements.
• Coordinate compliance documentation and project records.
• Ensure invoicing accuracy and on-time delivery.

Skills

Attention to detail

Time management

Financial literacy

Strong communication

Ownership mindset

Job description

Project Administrator – Finance & Compliance

Construction | Accounts Receivable & Payable | Project Compliance

Are you organised, financially capable and good at spotting issues before they become problems?

We’re seeking a highly organised Project Administrator to support our busy project delivery team.

This varied role combines project administration, finance, and compliance. You’ll work with Project Managers, site teams, customers, and suppliers to keep projects accurate, compliant, and organised from commencement to close-out.

What you'll be doing

Finance and project administration

• Preparing customer invoices, progress claims, and supporting documentation
• Monitoring Accounts Receivable and following up outstanding accounts
• Processing supplier invoices and Accounts Payable
• Matching invoices to purchase orders and project records
• Reviewing project costs and investigating missing, incorrect, or unexpected expenses
• Maintaining purchase order and supplier records
• Assisting with reconciliations and month-end requirements
• Resolving invoicing and cost discrepancies with Project Managers
• Ensuring projects are invoiced accurately and on time

Compliance and project coordination

• Setting up and maintaining projects in company systems
• Managing project, site, and compliance documentation
• Coordinating regulatory notifications and requirements
• Monitoring outstanding documents, expiry dates, and deadlines
• Maintaining subcontractor and supplier compliance records
• Following up missing information with project and site teamsMaintaining accurate electronic project records
• Assisting with project close-out, task registers, and outstanding actions

What we're looking for

You don’t need extensive construction experience. We’re looking for someone who is organised, detail-focused, financially capable, and willing to take ownership.

You’ll ideally have:

• Experience in project administration, accounts, construction administration, or a similar role
• Accounts Receivable and/or Accounts Payable experience
• Excellent attention to detail and time management
• Confidence managing competing priorities and deadlines
• Strong written and verbal communication skills
• Confidence following up customers, suppliers, and internal teams
• The ability to identify and investigate discrepancies
• A proactive and accountable approach
• Experience in construction, demolition, civil, trades, waste management or another project-based industry is highly regarded but not essential.

The person we're looking for

This role suits someone who takes ownership rather than simply completing a task list.

Projects move quickly, priorities change and information is not always complete. You’ll need to ask questions, chase missing details, and think ahead:

What’s outstanding? What doesn’t look right? What needs to happen next?

You’ll enjoy this role if you:

• Like keeping yourself and others organised
• Follow tasks through to completion
• Are comfortable working with financial information
• Notice inconsistencies and investigate them
• Enjoy improving systems and processes
• Take pride in accurate, complete work

Why Aztech Services?

At Aztech Services, you'll join a business with a strong reputation for delivering quality outcomes in hazardous materials management. We invest in our people, value initiative and provide the opportunity to work on diverse and rewarding projects where your expertise will make a real difference. Other benefits include:

• Introductory and ongoing training
• Corporate Health and Fitness Program - Fitness Passport
• Banking partnerships – including financial, budgeting and mortgage advice
• Discounts at over 100 retailers (including groceries and fuel)
• Car servicing, parts and accessories discounts – plus new car discounts

If you're ready to take the lead on challenging projects and build a long-term career with a growing business, we'd love to hear from you.