Project Administrator

PERSOL; Wahgunyah; On-site; AUD 52,000 - 79,000; Part time

Benefits offered by this job

$38-$57 AUD per hour + super

3 days per week casual

Opportunity to increase to 5 days per‑

Job summary

PERSOL in Wahgunyah is seeking an experienced Project Administrator to join the busy Capital Projects team. The role starts as a casual, 3-days-per-week position with potential to increase as project activity grows.

You will handle administration, procurement, finance and compliance tasks, coordinating with project managers, contractors and suppliers to keep costing, documentation and reporting on track. The role offers exposure to diverse capital projects and the chance to contribute to on-site

Qualifications

• Experience in project administration, procurement, finance, engineering or construction administration.
• Strong organisational and time-management skills.
• Excellent attention to detail.
• Experience with purchase orders, requisitions, invoicing or goods receipting.

Responsibilities

• Provide day-to-day administrative support to the Capital Projects team.
• Create, process and track purchase requisitions and purchase orders.
• Coordinate with suppliers and internal stakeholders on pricing, codes and delivery.
• Support goods receipting and invoice processing.
• Maintain project expenditure trackers and financial records.
• Assist with monthly project financial reporting.
• Maintain registers, action logs and reporting templates.
• Coordinate contractor onboarding, inductions, site access and compliance docs.
• Monitor contractor insurance and follow up outstanding docs.
• Assist meetings, agendas, minutes and reporting packs.
• Support project close-out activities and ensure documentation is up to date.

Skills

Project administration

Procurement

Finance

Communication

Tools

SAP

Ariba

Coupa

SharePoint

Teams

Power BI

Job description

An exciting opportunity is available for an experienced Project Administrator to join a busy Capital Projects team in Wahgunyah.

This is initially a 3-day-per-week casual opportunity, with the potential to increase to 5 days per week as project activity and workload increases.

You will provide administrative, procurement, financial and compliance support across a range of capital projects, working closely with Project Managers, Project Engineers, contractors, suppliers and site stakeholders.

About the Role

In this varied role, you will be responsible for keeping project administration, purchasing, documentation and financial processes running smoothly.

Key responsibilities will include:

• Providing day-to-day administrative support to the Capital Projects team.
• Creating, processing and tracking purchase requisitions and purchase orders.
• Coordinating with suppliers and internal stakeholders regarding pricing, cost codes and delivery requirements.
• Completing goods receipting and supporting invoice processing and follow-up.
• Maintaining project expenditure trackers, commitment logs and financial records.
• Assisting with monthly project financial reporting.
• Maintaining project registers, action logs, documentation and reporting templates.
• Coordinating contractor onboarding, inductions, site access and compliance documentation.
• Monitoring contractor insurance and following up outstanding documentation.
• Assisting with meetings, agendas, minutes and project reporting packs.
• Supporting project close-out activities and ensuring documentation is complete and up to date.

About You

We are looking for someone who is organised, proactive and enjoys working in a busy project environment.

You will ideally have:

• Previous experience in project administration, procurement, finance, engineering or construction administration.
• Strong organisational and time-management skills.
• Excellent attention to detail.
• Experience with purchase orders, requisitions, invoicing or goods receipting.
• Strong communication skills and confidence following up with stakeholders, suppliers and contractors.
• Excellent Microsoft Office skills, particularly Excel, Word and Outlook.
• Experience with systems such as SAP, Ariba, Coupa, SharePoint, Teams or Power BI will be highly regarded.
• The ability to manage multiple priorities and work independently.
• A reliable, professional and proactive approach.

What's on Offer?

• $38-$57 per hour + super, depending on experience.
• Initial 3 days per week.
• Potential to increase to 5 days per week as project workload increases.
• Opportunity to work within a professional Capital Projects environment.
• Exposure across project administration, procurement, finance and contractor compliance.
• A varied role where your contribution will directly support successful project delivery.

Who we are

At PERSOL, we connect people to meaningful work and growth.
With decades of experience and a future-focused mindset, we're here to support your career journey. We offer fresh opportunities, trusted guidance, and a people-first approach.

We're committed to creating a safe, inclusive, and respectful workplace that embraces diverse experiences, backgrounds, and perspectives.
We strongly encourage applications from women, people of Aboriginal and Torres Strait Islander descent, and individuals from all communities.

Ready to make your next move?

To learn more about life at PERSOL, visit persolaustralia.com
Or follow us on LinkedIn at linkedin.com/company/persolapac for the latest updates and opportunities.