Project Administrator

Programmed Maintenance Services; Wahgunyah; On-site; AUD 52,000 - 79,000; Part time

Benefits offered by this job

Casual 3 days per week

Potential to increase to 5 days per wk

Professional Capital Projects env.

Competitive hourly rate + super

Exposure to procurement, finance and.1

Job summary

PERSOL Australia seeks an experienced Project Administrator to join our busy Capital Projects team in Wahgunyah, VIC. This is a casual 3-day-per-week role with potential to increase to 5 days as workload rises.

You will provide administrative, procurement, financial and compliance support across capital projects, coordinating with project managers, contractors and suppliers. Key duties include purchase orders, goods receipting, cost tracking, monthly financial reporting and contractor

Qualifications

• Experience in project administration, procurement, finance, engineering or construction administration.
• Strong organisational and time-management skills.
• Excellent attention to detail.
• Experience with purchase orders, requisitions, invoicing or goods receipting.
• Strong communication with stakeholders, suppliers and contractors.
• MS Office skills (Excel, Word, Outlook).
• Familiarity with SAP, Ariba, Coupa, SharePoint, Teams or Power BI is a plus.

Responsibilities

• Provide day-to-day administrative support to the Capital Projects team.
• Create, process and track purchase requisitions and purchase orders.
• Coordinate with suppliers and internal stakeholders re pricing, cost codes and delivery.
• Complete goods receipting and support invoice processing.
• Maintain project expenditure trackers and financial records.
• Assist with monthly project financial reporting.
• Maintain project registers, action logs and reporting templates.
• Coordinate contractor onboarding, inductions, site access and compliance docs.
• Monitor contractor insurance and follow up outstanding docs.
• Assist with meeting agendas, minutes and reporting packs.
• Support project close-out activities and ensure documentation is complete.

Skills

Project administration

Procurement

Finance

Engineering/construction admin

Time management

Attention to detail

Stakeholder communication

Microsoft Excel

SharePoint/Teams/Power BI familiarity

Multi-priority management

Tools

SAP

Ariba

Coupa

SharePoint

Teams

Power BI

Job description

An exciting opportunity is available for an experienced Project Administrator to join a busy Capital Projects team in Wahgunyah.

This is initially a 3-day-per-week casual opportunity, with the potential to increase to 5 days per week as project activity and workload increases.

You will provide administrative, procurement, financial and compliance support across a range of capital projects, working closely with Project Managers, Project Engineers, contractors, suppliers and site stakeholders.

About the Role

In this varied role, you will be responsible for keeping project administration, purchasing, documentation and financial processes running smoothly.

Key responsibilities will include:

• Providing day-to-day administrative support to the Capital Projects team.
• Creating, processing and tracking purchase requisitions and purchase orders.
• Coordinating with suppliers and internal stakeholders regarding pricing, cost codes and delivery requirements.
• Completing goods receipting and supporting invoice processing and follow-up.
• Maintaining project expenditure trackers, commitment logs and financial records.
• Assisting with monthly project financial reporting.
• Maintaining project registers, action logs, documentation and reporting templates.
• Coordinating contractor onboarding, inductions, site access and compliance documentation.
• Monitoring contractor insurance and following up outstanding documentation.
• Assisting with meetings, agendas, minutes and project reporting packs.
• Supporting project close-out activities and ensuring documentation is complete and up to date.

About You

We are looking for someone who is organised, proactive and enjoys working in a busy project environment.

You will ideally have:

• Previous experience in project administration, procurement, finance, engineering or construction administration.
• Strong organisational and time-management skills.
• Excellent attention to detail.
• Experience with purchase orders, requisitions, invoicing or goods receipting.
• Strong communication skills and confidence following up with stakeholders, suppliers and contractors.
• Excellent Microsoft Office skills, particularly Excel, Word and Outlook.
• Experience with systems such as SAP, Ariba, Coupa, SharePoint, Teams or Power BI will be highly regarded.
• The ability to manage multiple priorities and work independently.
• A reliable, professional and proactive approach.

What's on Offer?

• $38-$57 per hour + super, depending on experience.
• Initial 3 days per week.
• Potential to increase to 5 days per week as project workload increases.
• Opportunity to work within a professional Capital Projects environment.
• Exposure across project administration, procurement, finance and contractor compliance.
• A varied role where your contribution will directly support successful project delivery.

Who we are

At PERSOL, we connect people to meaningful work and growth.
With decades of experience and a future-focused mindset, we're here to support your career journey. We offer fresh opportunities, trusted guidance, and a people-first approach.

We're committed to creating a safe, inclusive, and respectful workplace that embraces diverse experiences, backgrounds, and perspectives.
We strongly encourage applications from women, people of Aboriginal and Torres Strait Islander descent, and individuals from all communities.

Ready to make your next move?

To learn more about life at PERSOL, visit persolaustralia.com
Or follow us on LinkedIn at linkedin.com/company/persolapac for the latest updates and opportunities.