Projects Administration & Accounts Officer

Torra Staffing and Recruitment; Dubbo; On-site; AUD 70,000 - 95,000; Full time

Job summary

Torra Staffing and Recruitment in Dubbo NSW is seeking a Projects Administration & Accounts Officer to support project teams and senior leadership. You will manage project financial administration, accounts processing, compliance, executive support and general operations, coordinating with internal teams, subcontractors and suppliers.

You will handle accounts payable/receivable, cost reporting, job setup in Jobpac, and maintain accurate project records while staying across deadlines and multiple

Qualifications

• Two years of administration, accounts or executive support experience.
• Experience in civil construction, engineering, trades, infrastructure or property.
• Hands-on experience using Jobpac; familiarity with ERP like Pronto or Cheops is advantageous.

Responsibilities

• Process accounts payable/receivable transactions and supplier invoices.
• Enter data and reconcile costs, maintain project records.
• Assist Project Managers with budgets and cost reporting.
• Coordinate calendars, travel and meetings for senior leaders.
• Maintain documentation for contracts, subcontracts and compliance.

Skills

Administration

Accounts

Executive support

Tools

Jobpac

Pronto

Cheops

Google Suite

Job description

Projects Administration & Accounts Officer

Torra Staffing and Recruitment – Dubbo NSW

• Secure a long-term career opportunity with an established civil and infrastructure contractor
• Play a key role supporting major projects, business operations and senior leadership
• Enjoy a varied position across project administration, accounts and executive support

An established civil and infrastructure contractor is seeking an experienced and highly organised Administrator to support its ongoing operations, project delivery and senior leadership team.

The organisation delivers civil construction, infrastructure, wet hire, haulage and landscape maintenance services across regional Australia. With more than 25 years of industry experience, an established portfolio of private and government-sector projects, and third-party accreditation across Quality, Environmental, and Health and Safety management systems, the business is continuing to strengthen its professional and operational capability.

This is a long-term opportunity to join a professional organisation with a strong pipeline of work and a proven record of delivering civil, infrastructure, construction and environmental projects. The successful candidate will play an important part in maintaining accurate project financial records, supporting business operations and keeping key administrative processes running efficiently.

About the opportunity

This is a broad and trusted administration position supporting project teams, senior management and the wider business.

You will work across project financial administration, accounts, compliance, executive support and general operations. The role requires someone who can manage competing priorities, maintain a high level of accuracy and communicate professionally with internal teams, subcontractors and suppliers.

The organisation's project portfolio includes residential subdivisions, business parks, retirement living developments, manufacturing facilities, commercial fit-outs, drainage infrastructure and environmental projects across regional Australia.

Key responsibilities

• Process accounts payable transactions, including purchase orders, supplier invoices and subcontractor claims
• Match purchase orders, delivery dockets and invoices before entering information into the system
• Establish new jobs, subcontracts, variations and cost codes within Jobpac
• Assist Project Managers with commitments, budgets and project cost reporting
• Support weekly and monthly creditor payment runs
• Assist with month-end reporting and audit preparation
• Reconcile corporate credit cards, petty cash and supplier statements
• Follow up outstanding accounts and assist with accounts receivable
• Support payroll data entry and timecard verification
• Manage executive calendars, travel and accommodation arrangements
• Draft professional correspondence and prepare meeting agendas and minutes
• Maintain accurate digital records for projects, contracts and subcontractor compliance
• Monitor Certificates of Currency and other supporting documentation
• Coordinate general office administration, incoming communications and business support requirements
• Assist with documentation and maintenance requests associated with property assets

About you

You will be a capable and professional administrator who takes ownership of your work and understands the importance of accuracy, confidentiality and follow-through.

To be successful, you will ideally bring

• At least two years of administration, accounts or executive support experience
• Experience within civil construction, engineering, trades, infrastructure or property
• Hands-on experience using Jobpac
• Experience with a comparable construction ERP such as Pronto or Cheops will also be considered
• Practical knowledge of accounts payable, accounts receivable and reconciliationsStrong capability across Microsoft Excel, Word and Outlook
• Experience using Google Suite
• Excellent attention to detail and numerical accuracy
• Strong written and verbal communication skills
• The ability to prioritise deadlines and work across multiple areas of the business
• Confidence dealing with Project Managers, senior leaders, subcontractors and suppliers
• A proactive approach and the ability to work with limited supervision
• A professional, adaptable and solutions-focused work style

What’s on offer

• A permanent, full-time position
• Long-term work with an established civil and infrastructure contractor
• A professional role supporting project delivery and senior leadership
• Exposure to a diverse portfolio of regional civil and infrastructure projects
• The opportunity to become a trusted contributor across financial, project and operational administration
• A business operating under independently accredited Quality, Environmental, and Health and Safety management systems
• Competitive remuneration based on skills and experience
• Flexibility within the working arrangement for the right candidate

We believe in creating an inclusive workplace where everyone can thrive regardless of background, characteristics or beliefs. We welcome applications from all walks of life.