Project Administrator

CMC; City of Brisbane; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Salary package with allowances when on

Loyalty programme

Career development

Job security

Job summary

CMC is seeking an experienced Project Administrator to support on-site project delivery across QLD and NSW. You will handle day-to-day administration, including reporting, timesheets, PO creation, and invoice reconciliation, while coordinating travel and end-of-month tasks.

The role requires on-site work with travel to project sites, strong communication, and a Diploma/Cert IV in Business Administration or equivalent. A team-oriented, proactive attitude is essential.

Qualifications

• Recent on-site project delivery experience and ability to travel to QLD/NSW projects.
• Hold a Diploma or Cert IV in Business Administration or equivalent.
• Proficient in MS Office (Excel, Word, Outlook) and Teams for reporting and coordination.
• Excellent written and verbal communication with stakeholders.

Responsibilities

• Assist project teams with day-to-day administration during peak periods.
• Prepare reports, collect timesheets, and process purchase orders and invoices.
• Reconciling invoices and docket matching for accurate financials.
• Coordinate travel and accommodation bookings and end-of-month tasks.
• Respond to phone and email queries and maintain project registers.
• Support general administration and internal/external communications.

Skills

On-site project delivery

Team player

Time management

Strong communication

Education

Diploma / Cert IV in Business Administration

Tools

Microsoft Office Suite

Microsoft Teams

Job description

About CMC.

CMC is 100% privately owned, Australian Tier 2 civil contractor based in Queensland, specialising in civil and mining infrastructure. We provide expert design and construction services across various sectors, including roads, bridges, renewable energy, resources, flood recovery, mining, water, and waste management. With a strong focus on our people and culture, we are proud of our 21-year legacy delivering multi-million-dollar civil works across Queensland and NSW. Our extensive experience and capabilities ensure we deliver high-quality outcomes for every project.

The Opportunity

With a strong pipeline of projects commencing this year and well into the next, we are recruiting now for an experienced Project Administrator to join our team.

About The Role

Based from our Head Office in Eagle Farm QLD., this unique role will require frequent travel to our projects located throughout QLD and NSW where you will support the onsite project administration teams with the day to day administrative tasks during periods of high demand. These tasks will include reporting, timesheets, purchase orders, reconciling invoices, travel bookings and end of month functions as well as;

• Collecting, scanning, filing, and distributing paperwork;
• Data Entry;
• Invoice and docket matching;
• Generating purchase orders;
• Handling correspondence;
• Maintaining registers;
• Timesheet entry;
• Travel and accommodation bookings;
• General Administration duties;
• Responding to phone and email queries;
• Assisting the project team as required.

About You

• Recent experience of on-site project delivery;
• Be a team player with excellent time management skills and a can-do attitude;
• Ideally, hold a relevant Business Administration tertiary qualification (Diploma / Cert IV);
• A minimum of 12 months experience preparing and reconciling purchase orders and invoices;
• Ability to facilitate strong working relationships with both internal and external stakeholders;
• Ability and experience in working in a busy team environment;
• Good working knowledge of the Advanced Microsoft Office Suite (including Excel, Word, Outlook) and Microsoft Teams;
• Excellent written and verbal communication skills;
• Experience with processing and collating of timesheets;
• Experience with end of month reporting;
• Strong attention to detail.

What We’re Offering

• An attractive salary package with additional allowances paid when working away.
• An industry leading incentivised employee loyalty program
• On going career development and mentoring support
• Job security through a solid project pipeline

Join us and be part of our future success story.

At CMC, we’re about building careers. We celebrate diversity in all its forms and believe it makes us stronger. We warmly welcome people from all walks of life, backgrounds, and identities to apply and join us in building an inclusive and supportive workplace.

Please note you will need to be an Australian citizen, a permanent resident, or have a current valid visa allowing you the right to work in Australia to be considered for this position.