Projects Admin Assistant (Junior) – Cairns, Part-Time

HEH Civil Pty; Cairns Regional; On-site; AUD 34,000 - 41,000; Part time

Job summary

HEH Civil Pty is seeking a motivated Junior Administration Officer to support our Cairns team on a part-time basis, three days per week. This role focuses on working with our project costing system, setting up projects, maintaining information, tracking costs and recording employee hours.

Ideal candidates are organised, eager to learn and comfortable communicating by phone and in person with staff and project teams.

Qualifications

• Junior candidate with willingness to learn and organised.
• Year 12 or equivalent; further education in admin or business is an advantage.
• Confident communicating by phone and in person with staff and project teams.
• Strong organisational skills and attention to detail.
• Competent using Word, Excel and Outlook.
• Excellent verbal and written communication skills.
• Able to work independently and as part of a team.
• Proactive approach to problem-solving and willingness to learn.

Responsibilities

• Provide general office and administrative support.
• Answer incoming calls and communicate clearly with employees, managers and project teams.
• Use project costing system to set up projects, maintain information, support cost tracking and record working hours.
• Assist with project costing enquiries, emails and correspondence.
• Support finance department with internal enquiries.
• Support HR admin, recruitment and onboarding documentation.
• Complete data entry and maintain records (electronic and hard-copy).
• Assist with document control, filing and project administration.
• Maintain confidentiality and follow procedures.

Skills

Junior candidate

Year 12 completed

Phone & in-person communication

Strong organisational skills

Microsoft Office

Verbal & written communication

Independent & team work

Problem-solving mindset

Education

Year 12 or equivalent

Admin/Business education an advantage

Tools

Microsoft Office

Job description

HEH Civil Pty is seeking a motivated Junior Administration Officer to support our Cairns team on a part-time basis, three days per week. This role focuses on working with our project costing system, setting up projects, maintaining information, tracking costs and recording employee hours.

Ideal candidates are organised, eager to learn and comfortable communicating by phone and in person with staff and project teams.