Junior Administration Officer

HEH Civil; Cairns Regional; On-site; AUD 25,000 - 36,000; Part time

Benefits offered by this job

Training provided

Supportive team

Cairns-based role

Job summary

HEH Civil, a Queensland-based civil construction company, seeks a motivated Junior Administration Officer to join the Cairns team on a part-time basis (3 days per week). You will support project costing activities, maintain accurate records and assist finance and HR tasks.

The role is ideal for someone organised, eager to learn, with good phone and face-to-face communication skills. Training and a practical work environment are provided in a local Cairns setting.

Qualifications

• Must be a junior candidate seeking to build admin experience.
• Year 12 completed or equivalent; further admin/business education is an advantage.
• Confident communicating by phone and in person with staff and project teams.
• Strong organisational skills and attention to detail.
• Proficient with Microsoft Office (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Able to work independently and as part of a team.
• Proactive approach to problem solving and willingness to learn.

Responsibilities

• Provide general office and administrative support.
• Answer incoming calls and communicate clearly with employees, managers and project teams.
• Use project costing system to set up projects, maintain accurate information, support cost tracking and employee working hour records.
• Assist with project costing enquiries, emails and correspondence.
• Support finance department with internal enquiries.
• Support HR administration, recruitment and onboarding documentation.
• Complete data entry and maintain electronic and hard-copy records.
• Assist with document control, filing and project administration.
• Maintain confidentiality and follow company procedures.

Skills

Communication (phone & in person)

Organisational skills

Attention to detail

Microsoft Office

Verbal & written communication

Independent & team work

Problem solving & willingness to learn

Proactive attitude

Education

Year 12 or equivalent

Further education in admin/business (advantage)

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

HEH Civil is a Queensland-based civil construction company delivering projects across the state. We are seeking a motivated Junior Administration Officer to support our Cairns team on a part-time basis, 3 days per week. A key part of the role is working with our project costing system, including project setup, accurate project information, cost tracking and employee working hour records. This role suits someone who is organised, willing to learn and confident communicating by phone and in person.

Key Responsibilities

HEH Civil is a Queensland-based civil construction company delivering projects across the state. We are seeking a motivated Junior Administration Officer to support our Cairns team on a part-time basis, 3 days per week. A key part of the role is working with our project costing system, including project setup, accurate project information, cost tracking and employee working hour records. This role suits someone who is organised, willing to learn and confident communicating by phone and in person.

Key Responsibilities

• Provide general office and administrative support
• Answer incoming calls, make outgoing calls and communicate clearly with employees, managers and project teams
• Use our project costing system to help set up projects, maintain accurate project information, support cost tracking and keep employee working hour records up to date
• Assist with project costing enquiries, emails and correspondence.
• Support finance department with internal enquiries
• Support HR administration, recruitment and onboarding documentation
• Complete data entry and maintain electronic and hard-copy records
• Assist with document control, filing and project administration
• Maintain confidentiality and follow company procedures

Skills & Experience

• Suitable for a junior candidate looking to build administration experience
• Completed Year 12 or equivalent; further education in administration or business is an advantage
• Confident communicating by phone and in person with employees, managers and project teams.
• Strong organisational skills and attention to detail
• Competent using Microsoft Office, including Word, Excel and Outlook.
• Excellent verbal and written communication skills
• Able to work independently and as part of a team
• Proactive approach to problem-solving and willingness to learn

Why Join HEH Civil?

• Entry-level opportunity with training and support
• Supportive team and practical work environment
• Varied administration role with exposure to projects and operations
• Opportunity to grow your skills within the construction industry
• Cairns-based role supporting local and regional projects