Junior Administration Officer

HEH Civil Pty; Cairns Regional; On-site; AUD 34,000 - 41,000; Part time

Job summary

HEH Civil Pty is seeking a motivated Junior Administration Officer to support our Cairns team on a part-time basis, three days per week. This role focuses on working with our project costing system, setting up projects, maintaining information, tracking costs and recording employee hours.

Ideal candidates are organised, eager to learn and comfortable communicating by phone and in person with staff and project teams.

Qualifications

• Junior candidate with willingness to learn and organised.
• Year 12 or equivalent; further education in admin or business is an advantage.
• Confident communicating by phone and in person with staff and project teams.
• Strong organisational skills and attention to detail.
• Competent using Word, Excel and Outlook.
• Excellent verbal and written communication skills.
• Able to work independently and as part of a team.
• Proactive approach to problem-solving and willingness to learn.

Responsibilities

• Provide general office and administrative support.
• Answer incoming calls and communicate clearly with employees, managers and project teams.
• Use project costing system to set up projects, maintain information, support cost tracking and record working hours.
• Assist with project costing enquiries, emails and correspondence.
• Support finance department with internal enquiries.
• Support HR admin, recruitment and onboarding documentation.
• Complete data entry and maintain records (electronic and hard-copy).
• Assist with document control, filing and project administration.
• Maintain confidentiality and follow procedures.

Skills

Junior candidate

Year 12 completed

Phone & in-person communication

Strong organisational skills

Microsoft Office

Verbal & written communication

Independent & team work

Problem-solving mindset

Education

Year 12 or equivalent

Admin/Business education an advantage

Tools

Microsoft Office

Job description

HEH Civil is a Queensland-based civil construction company delivering projects across the state. We are seeking a motivated Junior Administration Officer to support our Cairns team on a part-time basis, 3 days per week. A key part of the role is working with our project costing system, including project setup, accurate project information, cost tracking and employee working hour records. This role suits someone who is organised, willing to learn and confident communicating by phone and in person.

Key Responsibilities

• Provide general office and administrative support
• Answer incoming calls, make outgoing calls and communicate clearly with employees, managers and project teams
• Use our project costing system to help set up projects, maintain accurate project information, support cost tracking and keep employee working hour records up to date
• Assist with project costing enquiries, emails and correspondence.
• Support finance department with internal enquiries
• Support HR administration, recruitment and onboarding documentation
• Complete data entry and maintain electronic and hard-copy records
• Assist with document control, filing and project administration
• Maintain confidentiality and follow company procedures

Skills & Experience

• Suitable for a junior candidate looking to build administration experience
• Completed Year 12 or equivalent; further education in administration or business is an advantage
• Confident communicating by phone and in person with employees, managers and project teams.
• Strong organisational skills and attention to detail
• Competent using Microsoft Office, including Word, Excel and Outlook.
• Excellent verbal and written communication skills
• Able to work independently and as part of a team
• Proactive approach to problem‑solving and willingness to learn

Why Join HEH Civil?

• Entry‑level opportunity with training and support
• Supportive team and practical work environment
• Varied administration role with exposure to projects and operations
• Opportunity to grow your skills within the construction industry
• Cairns‑based role supporting local and regional projects