Junior Administration Officer

HEH Civil Pty Ltd; Cairns Regional; On-site; AUD 30,000 - 42,000; Part time

Benefits offered by this job

Training provided

Supportive team

Exposure to projects and operations

Growth within construction

Job summary

HEH Civil Pty Ltd in Cairns is seeking a motivated Junior Administration Officer to support our local team on a part-time basis (3 days per week). This role focuses on project costing system support, project setup, cost tracking and recording employee working hours.

You will handle general office tasks, answer calls, and assist HR and finance with documentation, data entry and record keeping. The ideal candidate is organised, eager to learn, communicates well by phone and in person, and works

Qualifications

• Junior candidate looking to build administration experience
• Completed Year 12 or equivalent; further education in administration or business is an advantage
• Confident communicating by phone and in person with employees, managers and project teams
• Strong organisational skills and attention to detail
• Competent using Microsoft Office, including Word, Excel and Outlook
• Excellent verbal and written communication skills
• Able to work independently and as part of a team
• Proactive approach to problem-solving and willingness to learn

Responsibilities

• Provide general office and administrative support
• Answer incoming calls, make outgoing calls and communicate clearly with employees, managers and project teams
• Use our project costing system to help set up projects, maintain accurate project information, support cost tracking and keep employee working hour records up to date
• Assist with project costing enquiries, emails and correspondence
• Support finance department with internal enquiries
• Support HR administration, recruitment and onboarding documentation
• Complete data entry and maintain electronic and hard-copy records
• Assist with document control, filing and project administration
• Maintain confidentiality and follow company procedures

Skills

Organisational skills

Attention to detail

Verbal and written communication

Teamwork

Proactive problem-solving

Willingness to learn

Education

Year 12 or equivalent

Administration or business education (advantage)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

HEH Civil is a Queensland-based civil construction company delivering projects across the state. We are seeking a motivated Junior Administration Officer to support our Cairns team on a part-time basis, 3 days per week. A key part of the role is working with our project costing system, including project setup, accurate project information, cost tracking and employee working hour records. This role suits someone who is organised, willing to learn and confident communicating by phone and in person.

Key Responsibilities

• Provide general office and administrative support
• Answer incoming calls, make outgoing calls and communicate clearly with employees, managers and project teams
• Use our project costing system to help set up projects, maintain accurate project information, support cost tracking and keep employee working hour records up to date
• Assist with project costing enquiries, emails and correspondence.
• Support finance department with internal enquiries
• Support HR administration, recruitment and onboarding documentation
• Complete data entry and maintain electronic and hard-copy records
• Assist with document control, filing and project administration
• Maintain confidentiality and follow company procedures

Skills & Experience

• Suitable for a junior candidate looking to build administration experience
• Completed Year 12 or equivalent; further education in administration or business is an advantage
• Confident communicating by phone and in person with employees, managers and project teams.
• Strong organisational skills and attention to detail
• Competent using Microsoft Office, including Word, Excel and Outlook.
• Excellent verbal and written communication skills
• Able to work independently and as part of a team
• Proactive approach to problem-solving and willingness to learn

Why Join HEH Civil?

• Entry-level opportunity with training and support
• Supportive team and practical work environment
• Varied administration role with exposure to projects and operations
• Opportunity to grow your skills within the construction industry
• Cairns-based role supporting local and regional projects