Project Support & Documentation Specialist

SEL; City of Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

SEL Melbourne is seeking a proactive Project Management Administrative Assistant to support project teams and departments with a range of administrative tasks. You will create new projects and records, ensure inputs for validation, set up planning and billing terms, and administer customer portals for varying requirements.

You will maintain rigorous document control, capture project inputs/outputs for traceability, support communications, and assist with procurement, logistics, and invoicing

Qualifications

• 2–3 years of experience in project management support or admin roles.
• Proficiency with project management terminology, procurement and document control.
• Strong written and verbal communication and attention to detail.

Responsibilities

• Support project teams and different departments with administrative activities.
• Create new projects and records, ensuring inputs for validation and setting up planning and billing terms.
• Maintain document control of projects and ensure inputs/outputs are saved and traceable.
• Support project communications, deliverables and stakeholder responses.
• Manage procurement and logistics activities, including vendor setup and invoicing support.
• Assist with invoice preparation and portal submissions as needed.
• Follow SEL values and manufacturing principles.

Skills

MS Office

Written communication

Organizational skills

Attention to detail

Multitasking

Education

High School Diploma

Bachelor’s degree in Business/Administration/PM

Tools

Deltek Vantagepoint

Microsoft Outlook

Teams

Job description

SEL Melbourne is seeking a proactive Project Management Administrative Assistant to support project teams and departments with a range of administrative tasks. You will create new projects and records, ensure inputs for validation, set up planning and billing terms, and administer customer portals for varying requirements.

You will maintain rigorous document control, capture project inputs/outputs for traceability, support communications, and assist with procurement, logistics, and invoicing