Projects Admin & Documentation Specialist

Eastern Underground Pty Ltd; Kinglake; On-site; AUD 20,000 - 40,000; Part time

Job summary

Eastern Underground Pty Ltd in Kinglake, VIC is seeking an experienced Project Administrator on a permanent part-time basis. The role provides high-level administrative support to ensure efficient daily operations and successful project delivery across Victoria.

The ideal candidate thrives in a fast-paced environment, handles multitasking well, and brings strong Microsoft Word/Excel skills, data entry and document control expertise to the team.

Qualifications

• Background in a Project Administration role, ideally supporting construction, civil, or infrastructure operations.
• Intermediate proficiency in Word and Excel, with data entry, reporting, and cloud filing (OneDrive/SharePoint).
• Excellent time management with the ability to prioritise tasks in a fast-paced environment.
• Meticulous approach to documentation accuracy and record management.
• Strong written and verbal communication across internal teams, clients and external trades.
• Ability to work autonomously while collaborating within a project team.

Responsibilities

• Administrative & Management Support: Provide direct administrative assistance to the Project Manager and HSEQ Manager, including reporting, data entry, and record management.
• Document Control: Manage project correspondence, filing, and site documentation maintenance using OneDrive and SharePoint.
• Quality & Compliance: Assist with quality documentation to ensure all project records are accurate, up to date, and compliant.
• Stakeholder Coordination: Coordinate daily administrative activities involving subcontractors, suppliers, and external trades.
• Client & Contractual Support: Assist with customer liaison and contractual obligations, including certification requirements and project documentation.
• Pipeline Support: Set up new job leads and prepare project files for team follow-up.

Skills

Project administration

Word

Excel

Data entry

OneDrive/SharePoint

Time management

Attention to detail

Communication

Autonomous work

Team collaboration

Tools

OneDrive

SharePoint

MS Word

MS Excel

Job description

Eastern Underground Pty Ltd in Kinglake, VIC is seeking an experienced Project Administrator on a permanent part-time basis. The role provides high-level administrative support to ensure efficient daily operations and successful project delivery across Victoria.

The ideal candidate thrives in a fast-paced environment, handles multitasking well, and brings strong Microsoft Word/Excel skills, data entry and document control expertise to the team.