Dynamic Project Support Administrator

WSP; City of Brisbane; On-site; AUD 55,000 - 75,000; Full time

Job summary

WSP Brisbane is seeking a proactive Business Support Administrator to help project teams run smoothly in a fast-paced environment. You will provide day-to-day administrative support to project managers and engineers, manage documentation, and assist with tender submissions.

You’ll coordinate meetings, record minutes, support onboarding and travel, maintain project records, and contribute to a collaborative, safety‑focused culture that delivers exceptional client service.

Qualifications

• 2+ years in administrative, team support, or office coordination role.
• Experience in engineering, construction, professional services, or infrastructure environments preferred.
• Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook).
• Experience with Microsoft 365 tools (Teams, SharePoint, OneDrive).
• Excellent organisational skills with ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Proactive, solutions-focused approach and willingness to support wherever needed.
• High attention to detail and commitment to quality and confidentiality.

Responsibilities

• Provide day-to-day administrative support to project managers and engineers.
• Prepare, format, and maintain professional project documentation.
• Proofread and review documents for accuracy, consistency, and compliance.
• Assist with tender submissions, coordinating CVs, certifications, and supporting documentation.
• Coordinate team meetings, record minutes, and track actions.
• Support financial administration (timesheets, expense claims, credit card reconciliations, purchase orders, and invoice coding).
• Assist with onboarding activities (office access, inductions, workstation setup).
• Coordinate travel, medical assessments, training, and project-specific requirements.
• Data entry and maintenance of project records (soil/rock log information).
• Contribute to a positive team culture focused on collaboration, safety, quality, and client service.

Skills

Organisation

Communication

Team support

Prioritisation

Tools

Word

Excel

PowerPoint

Outlook

Teams

SharePoint

OneDrive

Job description

WSP Brisbane is seeking a proactive Business Support Administrator to help project teams run smoothly in a fast-paced environment. You will provide day-to-day administrative support to project managers and engineers, manage documentation, and assist with tender submissions.

You’ll coordinate meetings, record minutes, support onboarding and travel, maintain project records, and contribute to a collaborative, safety‑focused culture that delivers exceptional client service.