Project Officer

Downer Group; Adelaide; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Health & wellness benefits

EAP & mental health initiatives

Perks @Downer discounts

Job summary

Downer Group is seeking a Project Officer on a 12-month fixed-term contract to support the Specialised Pavements and projects team in Adelaide. The role covers project administration, finance, procurement, reporting, document control and mobilisation activities.

You will be highly organised, detail-focused and capable of thriving in a fast-paced project environment, providing essential administrative support to the project team and coordinating with multiple stakeholders.

Qualifications

• 3+ years’ contract administration experience.
• 3+ years’ experience with a large ERP system, ideally JD Edwards 9.2.
• Experience within a large, complex organisation.
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• High level of accuracy across data entry, records and documentation.
• Confident Microsoft Office 365 skills.
• Strong communication and stakeholder management skills.
• A proactive, solutions-focused approach and ability to work both independently and as part of a project team.

Responsibilities

• Provide day-to-day administrative support to the project team.
• Support project financial administration including billing, invoicing, purchase orders and supplier/subcontractor payments.
• Assist with month-end activities and maintain accurate project and financial records.
• Coordinate travel and accommodation for site personnel as required.
• Support onboarding and offboarding activities for project personnel.
• Maintain project document control systems and processes.
• Assist with quality documentation and project submissions.
• Coordinate meetings and provide general project support.
• Liaise with project teams, finance, suppliers, clients and other stakeholders.
• Identify opportunities to improve administrative processes and project support.

Skills

Contract administration

JD Edwards 9.2

ERP software

Organisational skills

Data entry accuracy

MS Office 365

Stakeholder management

Communication

Independent & team work

Tools

JD Edwards 9.2

Microsoft Office 365

Job description

PROJECT OFFICER – FIXED TERM

We are currently seeking a Project Officer on a 12 month fixed-term contract to join our Specialised Pavements and projects team, supporting the delivery of an exciting project in Adelaide.

Working closely with the project team, you will provide essential administrative and operational support across project delivery. This is a varied role with exposure to project administration, finance, procurement, reporting, document control and mobilisation activities.

We’re looking for someone highly organised, detail focused and comfortable working in a fast-paced project environment.

Key responsibilities

• Provide day-to-day administrative support to the project team.
• Support project financial administration including billing, invoicing, purchase orders and supplier/subcontractor payments.
• Assist with month-end activities and maintain accurate project and financial records.
• Coordinate travel and accommodation for site personnel as required.
• Support onboarding and offboarding activities for project personnel.
• Maintain project document control systems and processes.
• Assist with quality documentation and project submissions.
• Coordinate meetings and provide general project support.
• Liaise with project teams, finance, suppliers, clients and other stakeholders.
• Identify opportunities to improve administrative processes and project support.

What you’ll bring

• 3+ years’ contract administration experience.
• 3+ years’ experience working with a large ERP system , ideally JD Edwards 9.2.
• Previous experience within a large, complex organisation.
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• High level of accuracy across data entry, records and documentation.
• Confident Microsoft Office 365 skills.
• Strong communication and stakeholder management skills.
• A proactive, solutions-focused approach and ability to work both independently and as part of a project team.
• Downer is a company that believes people are our greatest asset. We take pride in providing career opportunities, work-life balance, and above benchmark services. We also offer a range of benefits including:
• A suit of health and wellness benefits and initiatives, including EAP, Beyond Blue and health insurance discounts.
• Access to Perks @Downer, which offers discounts and savings on various products, including retail items, travel deals and entertainment options.

Downer Group is an employer that acknowledges and embraces the importance of our people’s diverse experiences, talents and cultures. As an inclusive employer, we welcome applications from everyone.