12-Month Project Admin & Coordination Specialist

Downer Group; Adelaide; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Health & wellness benefits

EAP & mental health initiatives

Perks @Downer discounts

Job summary

Downer Group is seeking a Project Officer on a 12-month fixed-term contract to support the Specialised Pavements and projects team in Adelaide. The role covers project administration, finance, procurement, reporting, document control and mobilisation activities.

You will be highly organised, detail-focused and capable of thriving in a fast-paced project environment, providing essential administrative support to the project team and coordinating with multiple stakeholders.

Qualifications

• 3+ years’ contract administration experience.
• 3+ years’ experience with a large ERP system, ideally JD Edwards 9.2.
• Experience within a large, complex organisation.
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• High level of accuracy across data entry, records and documentation.
• Confident Microsoft Office 365 skills.
• Strong communication and stakeholder management skills.
• A proactive, solutions-focused approach and ability to work both independently and as part of a project team.

Responsibilities

• Provide day-to-day administrative support to the project team.
• Support project financial administration including billing, invoicing, purchase orders and supplier/subcontractor payments.
• Assist with month-end activities and maintain accurate project and financial records.
• Coordinate travel and accommodation for site personnel as required.
• Support onboarding and offboarding activities for project personnel.
• Maintain project document control systems and processes.
• Assist with quality documentation and project submissions.
• Coordinate meetings and provide general project support.
• Liaise with project teams, finance, suppliers, clients and other stakeholders.
• Identify opportunities to improve administrative processes and project support.

Skills

Contract administration

JD Edwards 9.2

ERP software

Organisational skills

Data entry accuracy

MS Office 365

Stakeholder management

Communication

Independent & team work

Tools

JD Edwards 9.2

Microsoft Office 365

Job description

Downer Group is seeking a Project Officer on a 12-month fixed-term contract to support the Specialised Pavements and projects team in Adelaide. The role covers project administration, finance, procurement, reporting, document control and mobilisation activities.

You will be highly organised, detail-focused and capable of thriving in a fast-paced project environment, providing essential administrative support to the project team and coordinating with multiple stakeholders.