Project & Office Coordinator

RMS; Rockhampton Regional; On-site; AUD 65,000 - 90,000; Full time

Job summary

RMS Engineering & Construction invites applications for a Project & Office Coordinator based at our Rockhampton Office. You will manage day-to-day administration and personnel services to keep our on-ground team focused on delivering projects, while exercising strong communication and prioritisation across tasks.

Experience in construction is highly regarded, with opportunities for training and career development.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to prioritise tasks and manage multiple responsibilities.

Responsibilities

• Maintain project data entry and accurate record keeping (registers, daily costings).
• Visit project sites within the Rockhampton region on a daily basis.
• Organise site facilities and maintenance management.
• Support contract administration tasks as required.
• Raise purchase orders with correct coding.
• Reconcile daily dockets and supporting documentation.
• Collate and reconcile timesheets for workers and ensure systems input.
• Perform reception and general administration duties.
• Maintain office supplies and stock levels.
• Assist Area Manager with tendering and business development.
• Submit travel requisitions.

Job description

Job Description

About Us

RMS Engineering & Construction pride ourselves on the diversity and quality of projects we undertake, delivering more for the communities in which we live.

With our Head Office in Townsville and a Regional Branch in Rockhampton, we continue to grow our enviable reputation as a supportive employer focused on a collaborative working culture.

About the role

We have an exciting position for a highly organised and diligent Project & Office Coordinator based at our Rockhampton Office.

The Project & Office Coordinator will be responsible for maintaining the day to day, administrative and personnel services in order to ensure our on-ground team are able to focus on the delivery of our projects. The role will also require you to have exceptional communication skills and the ability to prioritise tasks effectively.

Key Responsibilities of the role include:

• Maintain and manage project data entry, accurate record keeping, including update of registers and daily costings using RMS project management systems
• Daily visits to project sites within Rockhampton region
• Organising of site facilities and ongoing maintenance management
• Support as required in relation to contract administration tasks
• Raise purchase orders for goods, services and required personnel as required ensuring correct coding
• Invoice reconciliation for daily dockets and other supporting documentation
• Collate and reconcile timesheets for workers and ensure accurate system input
• Perform reception and general administration duties
• Maintain office supplies and stock levels
• Assist Area Manager with tendering and business development
• Submit travel requisitions

Experience in construction is highly regarded as this role will interact with active work sites.

RMS offers attractive remuneration packages and flexible working conditions. We have a strong focus on ensuring our employees reach their career aspirations by providing ongoing training opportunities to support you moving forward.

Find out more about us at www.rmscivil.net.au or visit our Facebook page.

*No agencies or third party/external applications will be accepted.