Project Coordinator/Administrator

OGH Building Pty Ltd; City of Brisbane; On-site; AUD 65,000 - 90,000; Full time

Job summary

Oxford Green Homes in Queensland is seeking a confident, organised Project Coordinator/Administrator to support Site Supervisors and Project Managers across multiple builds. You’ll be the glue keeping projects on schedule, using our project management software to track progress and maintain high standards of quality and compliance.

Key duties include coordinating trades and suppliers, liaising with clients and subcontractors, processing purchase orders and variation documents, and maintaining

Qualifications

• Experience in contracts administration, project coordination, or similar in construction.
• Experience with a Project Home Builder.
• Excellent organisational skills and attention to detail.
• Proactive and confident problem-solver.

Responsibilities

• Coordinate scheduling of trades, suppliers, and site activities across builds.
• Liaise with clients, subcontractors and internal teams to keep projects on track.
• Prepare purchase orders, invoices and variation documentation.
• Maintain accurate project files, contracts and compliance records.
• Track build timelines and flag delays or issues to Site Supervisor/Project Manager.
• Assist with approvals, permits and certification paperwork.
• Manage incoming calls, emails and general office administration.
• Support sales and construction teams with reporting and documentation.

Skills

Project coordination

Contracts administration

Organisational skills

Construction software

Tools

Construction software

Job description

We're looking for a confident, organised, proactive Project Coordinator / Administrator to join our busy construction team.

You'll be the glue that holds our projects together — supporting Site Supervisors and Project Managers by utilising our proprietary project management software to ensure builds remain on schedule.

This is a fantastic opportunity for an aspirational Project Coordinator / Administrator who has that perfect combination of attention to detail & confidence in their abilities.

Key responsibilities

Coordinate scheduling of trades, suppliers, and site activities across multiple builds.

Liaise with clients, subcontractors, and internal teams to keep projects on track.

Prepare and process purchase orders, invoices, and variation documentation.

Maintain accurate project files, contracts, and compliance records.

Track build timelines and flag delays or issues to the Site Supervisor / Project Manager.

Assist with council approvals, permits, and certification paperwork.

Manage incoming calls, emails, and general office administration.

Support the sales and construction teams with reporting and documentation.

About you

Previous experience in contracts administration, project coordination, or a similar role (must be within the construction/building industry)

Previous experience working with a Project Home Builder.

Excellent organisational skills & attention to detail.

Experience with construction software.

A proactive, confident, problem-solving attitude.

About us

Oxford Green Homes is one of the region's leading project home builders, delivering sustainable contemporary homes to families across Queensland. With a strong pipeline of builds and a reputation for reliability and efficiency, we're growing our Projects team to keep pace with demand.

Oxford Green adopts an innovative building system designed to bring fundamental change to the construction industry. We utilise an innovative, Australian-designed construction method delivering unmatched efficiency and a higher standard of quality than typical project home builds.

Our proprietary EarthWallTM concrete panel system is precision-manufactured in a controlled environment at a purpose-built facility which ensures greater strength, consistency and long-term performance than outdated construction methods.

Competitive salary commensurate with experience.

The ability to contribute to the development of proprietary construction management software owned and developed by Oxford Green.

The ability to work for a builder which adopts a one-of-a-kind construction method.

The ability to work at a brand-new purpose-built facility, combining both our production yard and head office.