Project Coordinator

Regal Innovations; Sydney; On-site; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Company phone

Laptop

Uniform

Professional development

Career progression

Job summary

Regal Innovations in Sydney is seeking a highly organized Project Coordinator to support project and site teams in delivering civil construction projects. You will manage project administration, procurement, documentation, and communications, acting as the central point of coordination on site.

Join a long-standing company with a strong track record across Australia, offering a stable Monday–Friday schedule, professional development, and a collaborative team environment.

Qualifications

• Qualifications in Business Administration, Construction Management, or related discipline.
• A current Driver’s Licence and Construction White Card.
• Proven experience in project administration or site coordination within construction or civil industries.
• Strong organisational skills with time management and attention to detail.
• Strong written and verbal communication.
• Proficient in MS Office and project management software (e.g. MS Projects).
• Proactive, adaptable and thrives in fast-paced environments.

Responsibilities

• Providing day-to-day administrative and coordination support to Project and Site Managers.
• Preparing, distributing, and maintaining project documentation including drawings, purchase orders, subcontractor records, and variations.
• Coordinating staff, subcontractors, deliveries, equipment, and site meetings.
• Monitoring project progress and assisting with milestone reporting.
• Liaising with suppliers to coordinate materials and delivery schedules.
• Preparing purchase orders, obtaining supplier and subcontractor quotations, and assisting procurement.
• Supporting cost tracking, progress claims, subcontractor payments, and variations.
• Maintaining WHS, Quality, and Environmental compliance documentation.
• Acting as the administrative link between site teams and head office and fostering relationships with clients and suppliers.
• Contributing to continuous improvement of project administration systems and processes.

Skills

Project coordination

Time management

Attention to detail

Written and verbal communication

Proactive and adaptable

Education

Business Administration

Construction Management

Related discipline

Tools

MS Office

MS Projects

Job description

Innovative Thinking. Extraordinary Outcomes.

At Regal Innovations, we are proud of our legacy of success and growth. Our experienced, highly skilled teams are empowered to make decisions, reflecting our agility and commitment to adapting to our clients' needs. With a focus on excellence and innovation, we continue to deliver outstanding results across Australia.

What’s On Offer?

• Company phone, laptop, and a full kit of uniform.
• Build your career through professional development and progression.
• Predictable Monday - Friday work schedule.
• A supportive and collaborative team environment.

Regal is looking for a highly organised Project Coordinator to provide critical support to our project and site teams, helping to deliver high-quality civil construction projects. The expected salary for this role is $85,000 - $110,000 per annum plus superannuation.

In this role, you will be the central point of coordinator for project admin, procurement, documentation, and communication. You will work alongside Project Managers, Site Managers, suppliers, subcontractors and more.

Key Responsibilities

As a Project Coordinator, you will be responsible for:

• Providing day-to-day administrative and coordination support to Project and Site Managers.
• Preparing, distribute, and maintain project documentation, including drawings, purchase orders, subcontractor records, and variations.
• Coordinating staff, subcontractors, deliveries, equipment, and site meetings.
• Monitoring project progress and assist with milestone reporting.
• Liaise with suppliers to coordinate materials and delivery schedules.
• Preparing purchase orders, obtain supplier and subcontractor quotations, and assist with procurement activities.
• Supporting cost tracking, progress claims, subcontractor payments, and project variations.
• Assisting with maintaining WHS, Quality, and Environmental compliance documentation, including SWMS, inspections, and safety records.
• Acting as the key administrative link between site teams and head office while fostering strong relationships with clients, suppliers, and subcontractors.
• Contributing to the continuous improvement of project administration systems and processes.

Skills & Experience

• Qualifications in Business Administration, Construction Management, or a related discipline.
• A current Driver’s Licence and Construction White Card.
• Proven experience in project administration or site coordination, specifically within construction, civil, landscaping or a related industry.
• Strong organisational skills with excellent time management and attention to detail.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite and comfortable using project management software (e.g. MS Projects).
• You are proactive, adaptable, and thrive in fast-paced environments.

About Regal Innovations

For fifty years, Regal Innovations has been transforming Australia's public spaces, turning ordinary parks, streets, and civic grounds into places people actually want to be. What began as a landscaping business has grown into an award-winning company trusted by governments, developers, and urban planners to deliver civil works, infrastructure, commercial and heritage projects across the country, with innovation at the heart of every project.

Questions?

We aim to process applications within a timely matter. If you have any questions regarding the role you applied for or your application, please contact *******@regalinnovations.com.au.

As an equal opportunity employer, Regal is committed to a recruitment process that’s fair, inclusive, free from bias, and accessible to everyone. By bringing together diverse backgrounds and perspectives, we support positive collective growth and development toward excellence.

Aboriginal and Torres Strait Islander peoples are encouraged to apply.