Business Support Administrator

Road & Civil Surveys; Sydney; On-site; AUD 65,000 - 85,000; Full time

Job summary

Road & Civil Surveys is seeking a proactive administrator to support office operations, HR onboarding, compliance and finance functions across field and project teams. Based at our Gregory Hills office, you will help keep projects, people and paperwork moving.

You will coordinate travel, maintain records, assist with payroll inputs and invoicing, and support client and project documentation. The role is full-time, Monday to Friday, with standard 8am–4pm hours in NSW.

Qualifications

• Experience in administration and office coordination.

Responsibilities

• Manage day-to-day office operations, supplies and coordination.

Skills

Microsoft Office

Employment Hero

HR systems

Induction processing

Onboarding records

PPE ordering

Travel logistics

Organisational skills

Communication

Tools

Excel

Outlook

Job description

This role provides administrative, operational, compliance and finance support across RCS's field and project teams, working closely with our Finance, HR and HSEQ functions. Based at our Gregory Hills office, you'll help keep projects, people and paperwork moving across the business.

Key Responsibilities

Administration & Office Coordination

• Manage day-to-day office operations, supplies and coordination
• Coordinate travel, accommodation and scheduling logistics for field teams
• Maintain documentation systems, forms and shared office workflows

HR, Onboarding & Compliance

• Prepare and manage onboarding documentation and induction packs
• Order and track PPE
• Track training, medicals and compliance requirements
• Support Employment Hero workflows and maintain staff records

Finance & Project Support

• Assist payroll with timesheet and docket verification
• Provide invoicing inputs, purchase orders, receipts and basic reconciliation support
• Track project deliverables, variations and documentation submissions

Client & Project Interface

• Maintain client portals, keeping compliance records – people, vehicles, plant – up to date
• Support meeting coordination and scheduling

Skills & Experience

• Strong working knowledge of Microsoft Office (Excel, Word, Outlook)
• Experience with Employment Hero or similar HR/admin systems
• Background in induction and compliance processing for construction or infrastructure
• Staff onboarding and records management experience
• PPE ordering and field resource coordination
• Confidence booking travel, accommodation and logistics
• Comfortable supporting office social days, toolbox breakfasts and team events
• Highly organised, strong communicator, and comfortable working semi-autonomously

What We Offer

• Full-time stability with consistent Monday–Friday hours (8am–4pm)
• A key support role in a growing infrastructure surveying business
• A supportive team with clear workflows and systems
• Exposure across HR, finance, operations and project delivery
• Long-term career opportunity as the business grows

Location: Gregory Hills, NSW
Employment type: Full-time, permanent – 38 hours per week
Hours: 8:00am – 4:00pm, Monday to Friday