Project Document Management & Admin Specialist

Hatch Ltd.; Western Australia; Hybrid; AUD 60,000 - 80,000; Full time

Job summary

Hatch in Perth, Western Australia, is seeking a Project Administrator to join the Document Management team. The role supports project delivery through effective administration, documentation management, and coordination across stakeholders.

Ideal candidates are highly organised, with experience supporting large engineering, mining, infrastructure, or construction projects, and proficiency in Microsoft Office and SharePoint.

Qualifications

• Experience supporting large engineering/mining/infrastructure or construction projects.
• Exceptional organisational skills and ability to manage competing priorities while maintaining accuracy.
• Strong written and verbal communication; comfortable using Microsoft Office, SharePoint and document management systems.

Responsibilities

• Provide administrative support to project managers and multidisciplinary project teams.
• Coordinate project meetings, communications, and stakeholder enquiries.
• Develop, maintain, and support project procedures, communication sites, and distribution matrices.
• Format, quality check, issue, and maintain project documentation per standards.
• Manage document control activities including filing, scanning, registration and record management.
• Train and support project team members in document management systems and templates.
• Coordinate staff mobilisation, travel arrangements, site access, inductions, medicals and PPE.
• Support leads with planning, work plans, reporting, translations and other admin activities.

Skills

Organisational skills

Stakeholder coordination

Communication skills

Tools

Microsoft Office

SharePoint

Document management systems

Job description

Hatch in Perth, Western Australia, is seeking a Project Administrator to join the Document Management team. The role supports project delivery through effective administration, documentation management, and coordination across stakeholders.

Ideal candidates are highly organised, with experience supporting large engineering, mining, infrastructure, or construction projects, and proficiency in Microsoft Office and SharePoint.