Project Administrator: Document Control & Stakeholder Coordination

Hatch; Perth; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Collaboration with diverse teams

Job summary

Hatch in Perth is seeking a Project Administrator to join our Document Management team. You will support project delivery through administrative activities, documentation management, and stakeholder coordination.

The role is suitable for a highly organized professional who thrives in fast-paced environments and can maintain accuracy while juggling multiple priorities. Proficiency in Microsoft Office, SharePoint and EDMS is preferred.

Qualifications

• Experience supporting large engineering, mining or infrastructure projects.
• Strong organizational skills with ability to manage competing priorities and maintain accuracy.
• Proficiency with MS Office, SharePoint and document management systems.

Responsibilities

• Provide administrative support to project managers and multidisciplinary project teams.
• Coordinate project meetings, communications, and stakeholder inquiries.
• Develop, maintain, and support project procedures, communication sites, and distribution matrices.
• Format, quality check, issue, and maintain project documentation in accordance with project standards.
• Manage document control activities, including filing, scanning, registration, and record management within EDMS and SharePoint systems.
• Train and support project team members in the use of document management systems, templates, and project procedures.
• Coordinate staff mobilisation, travel arrangements, site access requirements, inductions, medicals, and PPE requirements.
• Support functional leads with organisational planning, work plans, reporting, translations, and other project administration activities.

Skills

Project administration

Documentation management

Stakeholder coordination

Tools

Microsoft Office

SharePoint

EDMS

Job description

Hatch in Perth is seeking a Project Administrator to join our Document Management team. You will support project delivery through administrative activities, documentation management, and stakeholder coordination.

The role is suitable for a highly organized professional who thrives in fast-paced environments and can maintain accuracy while juggling multiple priorities. Proficiency in Microsoft Office, SharePoint and EDMS is preferred.