Project Coordinator/Administrator

ConsultANZ; Sydney; On-site; AUD 65,000 - 80,000; Full time

Benefits offered by this job

Competitive salary + super

Career development opportunities

Job summary

ConsultANZ in Sydney, NSW is seeking a Project Coordinator/ Administrator to provide essential administrative support to Health & Safety and Project teams within a leading civil construction environment.

You will manage project documentation in Dash Pivot, upload documents via UKG HR, maintain folders, and liaise with workers and stakeholders to keep project delivery on track. A proactive, detail‑oriented professional is ideal for this fast-paced role.

Qualifications

• Minimum 1 year of administrative experience, ideally in construction.
• Proficient in Word, Excel, Outlook.
• Strong organizational skills with attention to detail.
• Able to manage multiple systems and priorities.

Responsibilities

• Provide administrative support to Health & Safety and Project teams.
• Manage and maintain project documentation through Dash Pivot.
• Upload, organize, and update employee and project documents using UKG HR.
• Maintain project folders and ensure documentation is accurate and up to date.
• Manage multiple client portals and upload project and compliance documentation.
• Liaise with workers, project teams, and stakeholders across all levels.
• Assist with general office administration and ensure compliance with company processes.

Skills

MS Office

Organizational skills

Communication skills

Attention to detail

Multitasking

Tools

Dash Pivot

UKG HR

Job description

ConsultANZ is looking for a Project Coordinator/Administratorto join a leading civil company based in Sydney, New South Wales.

The Opportunity

Project Coordinator/Administrator, you will provide essential administrative support to the Health & Safety and Project teams, ensuring project documentation, safety records, and administrative processes are accurately maintained. This is an excellent opportunity for an organized and proactive administrator to contribute to project delivery within a construction environment.

Key Responsibilities

• Provide administrative support to Health & Safety and Project teams.
• Manage and maintain project documentation through the Dash Pivot document management platform.
• Upload, organize, and update employee and project documents using the UKG HR management system.
• Maintain project folders and ensure documentation is accurate and up to date.
• Manage multiple client portals, uploading required project and compliance documentation.
• Liaise with workers, project teams, and stakeholders across all levels of the organization.
• Assist with general office administration and ensure compliance with company processes.

About You

• Minimum 1 year of experience in an administrative role, ideally within construction or a related industry.
• Proficient in Microsoft Office applications, including Word, Excel, and Outlook.
• Strong organizational skills with excellent attention to detail.
• Confident communicator with the ability to build positive relationships with workers and project teams.
• Comfortable managing multiple systems, documentation requirements, and competing priorities.
• Proactive, reliable, and able to work effectively in a fast-paced project environment.

Benefits

• Competitive salary package of $65K–$80K base + super, depending on experience.
• Opportunity to work closely with experienced Health & Safety and Project teams.
• Exposure to project coordination, document management, and construction operations.
• Supportive team environment with opportunities for career development.

Additional Information

• Office Admin role and Permanent Full Time
• Based in Sydney