Construction Project Administrator

Elements Recruitment; Sydney; On-site; AUD 77,000 - 94,000; Full time

Job summary

Elements Recruitment is seeking a Construction Project Administrator to join our growing team in Sydney. The role focuses on organising project administration, scheduling, mobilisation and maintaining essential project documentation.

Ideal candidates have 2+ years in construction-related project administration, strong MS Excel skills, WHS understanding and the ability to manage multiple priorities with a proactive approach.

Qualifications

• 2+ years of project administration or coordination experience in construction or related fields.
• Experience with scheduling, mobilisation and document control.
• Knowledge of WHS records, inductions and compliance registers.
• Proficient in Microsoft 365 and Excel.
• Strong follow-up and communication skills.
• Ability to manage competing priorities and deadlines.
• White Card essential.
• Experience with MS Project or SharePoint is advantageous.

Responsibilities

• Coordinate project administration, scheduling and mobilisation activities.
• Organise site inductions, licences, training, travel and accommodation.
• Maintain project folders, registers, schedules and action/issue logs.
• Coordinate timesheets, daily reports, photographs and project records.
• Maintain compliance, equipment and inspection registers.
• Support control of SWMS, ITPs, permits and other project docs.
• Follow up outstanding information with internal teams, subcontractors and site personnel.
• Assist with project close-out docs, including handover packs and warranties.
• Identify missing information or issues and escalate early.

Skills

Organised

Detail-oriented

Communication

Prioritisation

Tools

MS Project

SharePoint

Excel

Microsoft 365

Job description

Construction Project Administrator

$85,000 + super

An exciting opportunity has become available for an organised and proactive Project Administrator to join a growing business. This is a great opportunity to join an established business that is experiencing continued growth and to become an important part of a busy project delivery team. Working closely with the Head of Project Delivery, Project Managers and operational teams, you will provide essential administration and coordination support across a range of projects, helping to keep projects organised, compliant and moving forward.

About the role

This is a varied, hands-on role where you will be responsible for:

• Coordinating project administration, scheduling and mobilisation activities
• Organising site inductions, licences, training, travel and accommodation
• Maintaining project folders, registers, schedules and action/issue registers
• Coordinating timesheets, daily reports, photographs and project records
• Maintaining compliance, equipment and inspection registers
• Supporting the control of SWMS, ITPs, permits and other project documentation
• Following up outstanding information with internal teams, subcontractors, suppliers and site personnel
• Assisting with project close-out documentation, including handover packs, warranties and as-built records
• Identifying missing information or potential issues and escalating these early

About you

We're looking for someone who is highly organised, detail-focused and enjoys being the person who keeps everything on track. You will ideally have:

• At least 2 years' experience in project administration or coordination within construction, engineering, manufacturing or a field-service environment
• Experience with scheduling, mobilisation and document control
• A good understanding of construction-related documentation, WHS records, inductions and compliance registers
• Strong Microsoft 365 and Excel skills
• Excellent follow-up and communication skills
• The ability to manage competing priorities and deadlines
• A practical, proactive approach and the confidence to chase information when required
• A White Card

Experience with MS Project or SharePoint would be advantageous.

Why join?

This is an opportunity to join a business that is going through an exciting period of growth, with the opportunity to play a key role in supporting the project delivery function.