Construction Project Administrator

Elements Recruitment Pty; Sydney; On-site; AUD 72,000 - 98,000; Full time

Job summary

Elements Recruitment Pty is seeking a highly organized Construction Project Administrator to join a growing business in Sydney. The role supports a busy project delivery team, coordinating administration, mobilisation and compliance to keep projects moving.

Reporting to the Head of Project Delivery, you will manage site inductions, documents, registers and timesheets, while maintaining strong attention to detail and effective communication across internal and external stakeholders.

Qualifications

• 2+ years in project administration or coordination within construction or similar.
• Experience with scheduling, mobilisation and document control.
• Understanding of WHS records, inductions and compliance registers.

Responsibilities

• Coordinate project administration, scheduling and mobilisation activities.
• Organise site inductions, licences, training, travel and accommodation.
• Maintain project folders, registers, schedules and action/issue registers.
• Coordinate timesheets, daily reports and project records.
• Maintain compliance, equipment and inspection registers and related docs.
• Follow up outstanding information with internal teams, subcontractors and suppliers.
• Assist with project close-out documentation and handover packs.

Skills

Scheduling

Mobilisation

Document control

Excel

MS Project

SharePoint

Tools

MS Project

SharePoint

Excel

Job description

Construction Project Administrator
$85,000 + super
An exciting opportunity has become available for an organised and proactive Project Administrator to join a growing business
This is a great opportunity to join an established business that is experiencing continued growth and to become an important part of a busy project delivery team.
Working closely with the Head of Project Delivery, Project Managers and operational teams, you will provide essential administration and coordination support across a range of projects, helping to keep projects organised, compliant and moving forward.

About the role

• Coordinating project administration, scheduling and mobilisation activities
• Organising site inductions, licences, training, travel and accommodation
• Maintaining project folders, registers, schedules and action/issue registers
• Coordinating timesheets, daily reports, photographs and project records
• Maintaining compliance, equipment and inspection registersSupporting the control of SWMS, ITPs, permits and other project documentation
• Following up outstanding information with internal teams, subcontractors, suppliers and site personnel
• Assisting with project close-out documentation, including handover packs, warranties and as-built records
• Identifying missing information or potential issues and escalating these early

About you

• At least 2 years' experience in project administration or coordination within construction, engineering, manufacturing or a field-service environment
• Experience with scheduling, mobilisation and document control
• A good understanding of construction-related documentation, WHS records, inductions and compliance registers
• Strong Microsoft 365 and Excel skills
• Excellent follow-up and communication skills
• The ability to manage competing priorities and deadlines
• A practical, proactive approach and the confidence to chase information when required
• A White Card

Experience with MS Project or SharePoint would be advantageous.

Why join?

This is an opportunity to join a business that is going through an exciting period of growth, with the opportunity to play a key role in supporting the project delivery function.

That's why we welcome candidates from all walks of life and offer adjustments if needed. If there's anything we can do to make the recruitment process more comfortable or accessible for you let us know.