Project Coordinator

Toyota Motor Corporation Australia; Melbourne; Hybrid; AUD 70,000 - 95,000; Full time

Job summary

Toyota Motor Corporation Australia seeks a proactive Project Coordinator to join the Services Business Unit within Information Systems. This role combines project coordination, financial administration, reporting, governance support and stakeholder engagement across multiple technology and business initiatives.

This 12‑month contract is onsite at Port Melbourne with flexible arrangements; two days in the office are required.

Qualifications

• Experience in project coordination, PMO, business administration or portfolio support.
• Strong organisational skills and attention to detail.
• Confidence working with financial data, reporting and analysis.

Responsibilities

• Coordinating project activities, milestones and deliverables across multiple initiatives
• Supporting project governance, reporting and Steering Committee activities
• Maintaining project information, risks, issues and status updates
• Assisting with project financial tracking, forecasting and administration
• Performing data analysis and supporting cost optimisation initiatives
• Monitoring financial and operational information and investigating variances
• Supporting quality assurance of project artefacts and documentation
• Building strong relationships with stakeholders across project and business teams
• Providing ad hoc project and business support where priorities arise across the Services portfolio

Skills

Project coordination

PMO

Portfolio support

Stakeholder engagement

Financial data analysis

Reporting

Tools

Excel

Power BI

Job description

Oh what a feeling! At Toyota we celebrate individual differences, and we strive to create a workplace that not only gives equal opportunities to people of all backgrounds and abilities but supports them to reach their full potential. Afterall, our people are our greatest assets. We do this through employee community engagement, mentorship, development and recognition programs. Together, we are Toyota.

What you’ll contribute to

We’re looking for a proactive and organised Project Coordinator to join the Services Business Unit within Information Systems. This is a varied role that combines project coordination, financial administration, reporting, governance support, and stakeholder engagement across a portfolio of technology and business initiatives. Working closely with delivery teams, you will help ensure projects stay on track while also supporting key business operations and continuous improvement activities. If you enjoy working with data, supporting project teams, solving problems, and bringing structure to a fast-paced environment, we’d love to hear from you. This role is based in our Port Melbourne office, with flexible working arrangements, 2 days minimum in the office is required. Please note that this is a 12-month contract position. You will be contracting through Hays Talent Solutions and working onsite to Toyota Motor Corporation Australia.

How you’ll make an impact

• Coordinating project activities, milestones and deliverables across multiple initiatives
• Supporting project governance, reporting and Steering Committee activities
• Maintaining project information, risks, issues and status updates
• Assisting with project financial tracking, forecasting and administration
• Performing data analysis and supporting cost optimisation initiatives
• Monitoring financial and operational information and investigating variances
• Supporting quality assurance of project artefacts and documentation
• Building strong relationships with stakeholders across project and business teams
• Providing ad hoc project and business support where priorities arise across the Services portfolio

Your attributes -If this sounds like you, we’d love to hear from you! We’re less concerned about years of experience and more interested in finding someone who is curious, switched on and eager to contribute. You’ll ideally bring:

• Experience in Project Coordination, PMO, Business Administration, Portfolio Support or a similar role
• Strong organisational skills and attention to detail
• Confidence working with financial data, reporting and analysis
• The ability to manage multiple priorities and deadlines
• Strong stakeholder engagement and communication skills
• A proactive approach to identifying issues and following through on actions
• A collaborative mindset with the confidence to ask questions and challenge where appropriate

Applications close on 30th November 2026

We are an equal opportunity employer.

We celebrate diversity and are committed to creating an inclusive environment for all employees.

When you apply, please tell us the pronouns you use.

We are happy to adjust the recruitment process for your accessibility requirements, so please let us know during the recruitment process if there are any reasonable adjustments you may need during the interview process and your preferred type of communication, and we will be in touch to discuss your requirements.

We don’t require a cover letter or selection criteria to be addressed.

Come with us and help create the future.