Project Coordinator

Toyota New Zeland; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Toyota is seeking a proactive Project Coordinator to join the Services Business Unit within Information Systems at our Port Melbourne office. This varied role combines project coordination, financial administration, reporting, governance support and stakeholder engagement across a portfolio of technology and business initiatives.

You'll work closely with delivery teams, help keep projects on track, and support business operations and continuous improvement in a fast-paced environment with a

Qualifications

• Experience in Project Coordination, PMO, Portfolio support or similar role.
• Strong organisational skills and attention to detail.
• Confidence with financial data, reporting and analysis.
• Ability to manage multiple priorities and deadlines.
• Collaborative mindset and proactive issue resolution.

Responsibilities

• Coordinate project activities, milestones and deliverables.
• Support governance, reporting and Steering Committee activities.
• Maintain project information, risks, issues and status updates.
• Assist with project financial tracking, forecasting and administration.
• Analyse data and support cost optimisation initiatives.
• Monitor financial and operational information and investigate variances.
• Support QA of artefacts and documentation.
• Build strong stakeholder relationships across teams.
• Provide ad hoc project and business support as needed.

Skills

Project Coordination

PMO

Data analysis

Stakeholder engagement

Job description

Oh what a feeling!

At Toyota we celebrate individual differences, and we strive to create a workplace that not only gives equal opportunities to people of all backgrounds and abilities but supports them to reach their full potential. Afterall, our people are our greatest assets. We do this through employee community engagement, mentorship, development and recognition programs.

Together, we are Toyota.

What you’ll contribute to

We're looking for a proactive and organised Project Coordinator to join the Services Business Unit within Information Systems.

This is a varied role that combines project coordination, financial administration, reporting, governance support, and stakeholder engagement across a portfolio of technology and business initiatives. Working closely with delivery teams, you will help ensure projects stay on track while also supporting key business operations and continuous improvement activities.

If you enjoy working with data, supporting project teams, solving problems, and bringing structure to a fast-paced environment, we'd love to hear from you.

This role is based in our Port Melbourne office, with flexible working arrangements, 2 days minimum in the office is required.

How you’ll make an impact

• Coordinating project activities, milestones and deliverables across multiple initiatives
• Supporting project governance, reporting and Steering Committee activities
• Maintaining project information, risks, issues and status updates
• Assisting with project financial tracking, forecasting and administration
• Performing data analysis and supporting cost optimisation initiatives
• Monitoring financial and operational information and investigating variances
• Supporting quality assurance of project artefacts and documentation
• Building strong relationships with stakeholders across project and business teams
• Providing ad hoc project and business support where priorities arise across the Services portfolio

Your attributes –If this sounds like you, we’d love to hear from you!

We're less concerned about years of experience and more interested in finding someone who is curious, switched on and eager to contribute.

You’ll ideally bring:

• Experience in Project Coordination, PMO, Business Administration, Portfolio Support or a similar role
• Strong organisational skills and attention to detail
• Confidence working with financial data, reporting and analysis
• The ability to manage multiple priorities and deadlines
• Strong stakeholder engagement and communication skills
• A proactive approach to identifying issues and following through on actions
• A collaborative mindset with the confidence to ask questions and challenge where appropriate

Applications close on 30th November 2026