Project Coordinator

Toyota Motor Corporation Australia Ltd.; Melbourne; On-site; AUD 80,000 - 100,000; Full time

Job summary

Toyota Motor Corporation Australia Ltd. is seeking a proactive Project Coordinator to join the Information Systems Services Business Unit in Port Melbourne.

The role offers flexible working arrangements with a 2-day minimum in the office and involves governance support, financial administration and stakeholder engagement across technology initiatives. You will work with delivery teams to keep projects on track, support continuous improvement, and deliver data-driven cost optimisation.

Qualifications

• Experience in Project Coordination, PMO, Business Administration or Portfolio Support.
• Strong organisational skills and attention to detail.
• Confident with financial data, reporting and analysis.
• Ability to manage multiple priorities and deadlines.
• Excellent stakeholder engagement and communication skills.

Responsibilities

• Coordinate project activities, milestones and deliverables across multiple initiatives.
• Support project governance, reporting and Steering Committee activities.
• Maintain project information, risks, issues and status updates.
• Assist with project financial tracking, forecasting and administration.
• Perform data analysis and cost optimisation initiatives.
• Monitor financial and operational information and investigate variances.
• Support QA of project artefacts and documentation.
• Build strong relationships with stakeholders across project and business teams.
• Provide ad hoc project and business support as priorities arise.

Skills

Project coordination

PMO

Financial analysis

Stakeholder engagement

Data analysis

Job description

What you’ll contribute

We’re looking for a proactive and organised Project Coordinator to join the Services Business Unit within Information Systems. This role is based in our Port Melbourne office, with flexible working arrangements, 2 days minimum in the office is required. This is a varied role that combines project coordination, financial administration, reporting, governance support, and stakeholder engagement across a portfolio of technology and business initiatives. Working closely with delivery teams, you will help ensure projects stay on track while also supporting key business operations and continuous improvement activities. If you enjoy working with data, supporting project teams, solving problems, and bringing structure to a fast-paced environment, we’d love to hear from you. We do this through employee community engagement, mentorship, development and recognition programs. Together, we are Toyota.

How you’ll make an impact

• Coordinating project activities, milestones and deliverables across multiple initiatives
• Supporting project governance, reporting and Steering Committee activities
• Maintaining project information, risks, issues and status updates
• Assisting with project financial tracking, forecasting and administration
• Performing data analysis and supporting cost optimisation initiatives
• Monitoring financial and operational information and investigating variances
• Supporting quality assurance of project artefacts and documentation
• Building strong relationships with stakeholders across project and business teams
• Providing ad hoc project and business support where priorities arise across the Services portfolio

Your attributes

• Experience in Project Coordination, PMO, Business Administration, Portfolio Support or a similar role
• Strong organisational skills and attention to detail
• Confidence working with financial data, reporting and analysis
• The ability to manage multiple priorities and deadlines
• Strong stakeholder engagement and communication skills
• A proactive approach to identifying issues and following through on actions
• A collaborative mindset with the confidence to ask questions and challenge where appropriate

Please note that this is a 12-month contract position. You will be contracting through Hays Talent Solutions and working onsite to Toyota Motor Corporation Australia.

Applications close on 30th November 2026

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. When you apply, please tell us the pronouns you use. We are happy to adjust the recruitment process for your accessibility requirements, so please let us know during the recruitment process if there are any reasonable adjustments you may need during the interview process and your preferred type of communication, and we will be in touch to discuss your requirements.

Come with us and help create the future.

Why work for Toyota. Come and join our team.